Document Controller

2 weeks ago

Perth, Australia Petrofac Full time

**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

**_ Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?_**

**_ Petrofac is currently looking to recruit a Document Controller based in Perth, Western Australia._**

**Key Responsibilities**

The document controller is responsible for the inputting, processing, authenticating and storage of documents. Creating document templates, file types and repositories for project and company documents.
- Manage the control, processing and distribution of all documentation entering and leaving the company as per the relevant procedures, fully utilising the relevant EDMS system and implementing relevant QC checks.
- Management of the Document registers, and filing and numbering conventions
- Project setup organising DC and IM elements for new projects, creating SharePoint spaces, including permissions, work break downs and folder structures with the Project manager.
- Managing all document transmittals inbound and outbound.
- Quality Control of incoming and outgoing documentation, both internal and external vendors
- Providing support to team for document control queries and questions
- Distribution of document amendments and respective custodian of all documents as defined by the project.
- Accurate filing of all documentation as per project/company requirements.
- Accurate data entry into the relevant EDMS system as and when required.
- Archiving in accordance with the Petrofac retention policy and archiving procedures.
- The co-ordination and control of BMS documentation, including the maintaining electronic libraries.

**Essential Skills**
- Mid to Senior level experience ( 5+ years in similar role)
- Good understanding of Document Control principles and processes and be able to convey and enforce them as required.
- Relevant experience in a Document Controller role.
- Some experience of using an Electronic Document Management System (EDMS) in a previous role.
- Advanced MS skills and sound understanding of IT network and SharePoint system (Windows/MS Office).
- Organised and high level of attention to detail and accuracy.
- Excellent interpersonal skills
- Good communication skills and the ability to communicate with people at all levels internally and externally.
- Good time management skills
- Good team player who is also capable of working autonomously, and under pressure with fast paced environment

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