Aps 5 - Project Coordinator

The Federal Court seeks a Project Coordinator to deliver on activity implementation and financial aspects of the DFAT-funded Pacific Judicial Integrity Program (PJIP).

**Position Overview**

The Federal Court of Australia is globally recognised as an exemplar of judicial development with an uncompromising commitment to the quality of its services. The Court has close relationships with judges and courts around the world, particularly across Asia and the Pacific. Since its establishment in 1977 the Court has played a significant role in the provision of assistance to over 50 countries. Its strong collaborative links and unparalleled access to networks and individuals around the world provide invaluable resources in the delivery of high quality professional development and capacity building support to partner judiciaries in both bilateral and multilateral contexts. The Court seeks a Project Coordinator to support the various projects in its International Programs Unit, with principal responsibility for delivering on activity implementation and financial aspects of the Pacific Judicial Integrity Program (PJIP).

**Major Activities**
The International Programs Unit are seeking a Project Coordinator who is passionate about fostering the rule of law internationally. The role involves supporting Pacific Courts to preside over and manage corruption-related cases by:

- Organising and implementing a suite of activities. This includes responsibility for:

- coordination, administration, and tracking of international/domestic travel and other activity-based logistics;
- drafting and compiling briefings, communications and project materials, as well as contributing to activity and program reporting; and
- monitoring and acquitting activity budgets.
- Managing, monitoring and acquitting operating budgets, activity and project budgets, including preparing periodic budget forecasts;
- Provide accurate and comprehensive monthly, periodic and exception financial reports, including expenditure and variances;
- Follow the Court’s financial procedures, including for procurement and use of financial templates, to ensure that all costs accord with approved budgets, applicable rates and represent value for money;
- Track, collate and develop all invoices for internal/external submission/acquittals as required;
- Support the Court’s finance team to manage and process domestic and international payments efficiently and effectively;
- Maintain accurate, up-to-date and accessible records of all quotations, invoices, completed financial templates and other financial documentation and information for auditing purposes;
- Liaise with other Court and team personnel to operate and maintain accounts, including partner courts in other countries;
- Effective, timely and professional communication, including cross-culturally;
- Work collaboratively and collegially with other team members, including managing volunteers; and
- Any other tasks required to support the activities and projects of the International Programs Unit.

**Key Relationships**
Judicial and court officers within the Federal Court, other Australian courts, and partner courts in other countries; the Federal Court Finance team; and the International Programs Unit.

**Competencies & Attributes**
The Project Coordinator will possess the following competencies (knowledge, skills and attributes) to deliver the role:

- Project Management: oversee, administer and implement activities within agreed timeframes, budget and to a high standard.
- Financial Management: approve and monitor all expenditure to align with budgets, client/donor financial policy and value for money considerations. Effectively and efficiently manage, acquit and report on all activity and Unit expenditure and budgets. Comply with the financial requirements associated with donor-funded international development projects, and Federal Court procurement rules.
- Communication: Establish and maintain strong and cooperative working relationships with all Partner Courts, team members, stakeholders and technical advisers. Effective interpersonal, communication and relationship building skills with stakeholders of various seniority, internally and across cultures.
- Administration, Logistical and Financial Coordination: oversee and deliver the administration, logistics and financial arrangements for the PJIP and Unit’s activities in line with procedural guidelines and rules.
- Reporting: ensure all financial reporting against internal and donor requirements are met, and contribute to the progressive reporting against activities.
- Professionalism: deliver all activities with a high level of professionalism, integrity, collegiality, attention to detail and flexibility in a dynamic environment of changing and competing priorities.

**Formal Qualifications**
Higher education or degree in business management or project management; or at least 5 years’ experience working within the international development sector in