Sales Administrator

Date: 29 Jan 2025
- Location: Australia, Adelaide, AU

**About us**

Minelab is a technology company that creates world-leading metal detectors to help humanitarian organisations clear landmines, gold prospectors find life-changing gold nuggets, and historians to recover lost relics. We have a culture of innovation which makes us leaders in bringing new technology to customers across the globe. We make everything ourselves; creative design and detailed engineering are the lifeblood of developing new products at Minelab.

**What will you be doing?**

This is an exciting and engaging opportunity primarily responsible for assisting with the sales process within the global Countermine division, and secondarily supporting sales activities in Australia, New Zealand, and East Asia.

You will report directly to the Departmental Vice President, providing a pivotal role in driving the success of the Countermine division. As a Sales Administrator, you will deliver high-level sales administration and comprehensive support, ensuring seamless operations for our customers.

In this role, you will support the sales teams by ensuring all assigned tasks are completed accurately, efficiently, and professionally. You will collaborate closely with both internal and external stakeholders to streamline processes, enhance efficiency, and maintain clear communication across all facets of the Countermine sales division.

**Core responsibilities will include, but are not limited to**:

- Preparing and issuing quotes and proforma invoices as required.
- Liaising with the freight team to obtain freight costs and monitor shipping schedules.
- Promptly responding to stakeholder inquiries, concerns, and issues from organisations and individuals around the World.
- Issuing shipping documents to customers for review and obtaining approval
- Collaborating with the sales team to provide support to customers.
- Monitoring and recording backorders and providing regular status updates.
- Assisting with the planning and organization of trade shows and exhibitions as required.
- Coordinating warranty items in collaboration with the Service department.
- Maintaining and updating the Sales Spreadsheet to ensure accurate records.
- Generating and providing SAP reports as needed.

**About You**

This is an exciting opportunity for an individual eager to enhance their skills and grow within a supportive, collaborative, and dynamic team environment.

To excel in this role, you will need a proven track record in providing high-quality administrative support in a fast-paced and ever-evolving setting. Proficiency in SAP, including order generation, tracking, and reporting, is essential.

We are looking for a highly organized and adaptable professional who thrives on multitasking and prioritizing competing demands. You will bring a forward-thinking approach to your work, coupled with exceptional interpersonal and communication skills. A proactive mindset, resilience, and enthusiasm are key to ensuring all tasks are completed accurately and on time

This role is 20 hours per week, with flexibility to spread the hours across 3-4 days, ideally Tuesday to Friday, to ensure seamless support for overseas stakeholders.

**Benefits and Culture**

Our culture is supportive and collaborative. You will be part of a multidisciplinary team where we share our ideas and innovation is strongly encouraged. We are looking for someone with genuine passion and can-do attitude for what they do.

Our Head office is located in Mawson Lakes offering a spacious, modern facility, free secure onsite parking, easy access via public transport, and an onsite subsidised café. We also have recreational facilities including a gym, basketball and tennis court, as well as various game tables. Additionally, our staff are provided flexibility to meet the demands of family life, a child-friendly parenting room, and a variety of staff events to connect with colleagues across the Codan Group.