Administrative Assistant

6 days ago

Sydney, Australia Rider Levett Bucknall Full time

**About Us**:
Rider Levett Bucknall is Oceania’s largest and most experienced construction consultancy, specialising in cost management and advisory services. With over 4,000 people in more than 120 offices around the globe, Rider Levett Bucknall has the right people in the right places to assist with delivering successful project outcomes. Our range of expertise and organisational resources means we can bring together the best team of consultants and we have been integral in delivering some of the most well-known buildings across the globe.

**About the Role**:
**Responsibilities**:
Administrative
- Conduct word processing over a variety of functions within the business which covers a broad range of professional presentation types of documents
- Ability to communicate well and work within a small, close knit team
- Participate in tasks associated with the issuing and recording of invoicing - obtaining POs and organising statutory declarations, maintaining, and updating invoice registers, provide daily and weekly invoicing data as required to finance
- Manage the ordering of printed stationery and business cards
- Assist with travel arrangements, accommodation, car hire for directors and staff
- Assist with office organisational tasks when directed, to assist with the Business Management Team’s responsibilities as required
- Regular reception relief for breaks and leave absences
- Assist reception with housekeeping stock ordering

Business Development & Marketing
- Facilitate Local Area Marketing (LAM) role including correct branding, logo artwork and staff newsletters
- Respond to requests for information from other RLB offices and attend LAM teleconferences
- Disseminate press clippings to directors, associates, and staff
- Carry out ad-hoc marketing tasks as requested
- Assist with the administrative component of event coordination

**Requirements**:

- 3 years administration experience with strong attention to detail
- Excellent typing speed and accuracy (40 wpm)
- Great time management, organisation and prioritisation skills
- Excellent verbal and written skills
- Medium to Advanced experience of the full Microsoft Office Suite
- Experience using InDesign is preferred

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