Administrative Assistant

**Job no**: 510616

**Work type**: Full time

**Location**: Sydney, NSW

**Categories**: Administration
- Employment Type: Continuing, Full Time (35 hour week)
- Remuneration: Level 5 Position ($78,130 - $88,407 + 17% Super)
- Location: Kensington, NSW (Hybrid Flexible Working available with a requirement of working on campus 2 to 3 days a week)
- Join one of Australia’s Top 20 most attractive employers

UNSW isn’t like other places you’ve worked We are a large organisation with a diverse and talented community where dreamers are doers. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Be part of a vibrant campus community with many training and development opportunities available to you.

The successful Administrative Assistant will work closely with the School Manager Nora Yim to provide effective administrative support to school academic staff, to ensure all services are provided efficiently to meet the operating needs of the UNSW Business School.

**Why Your Role Matters**:
UNSW has a reputation for doing work that benefits others and UNSW Business School is no exception.

The Administrative Assistant is responsible for providing administration support within the UNSW Business School - Faculty Operations.

The Administrative Assistant will have a range of responsibilities from organising school events, visitors’ management, marketing tasks (including website management), supporting and preparing for meetings (e.g., scheduler and minute taker), procurement, liaising and coordinating with both internal and external stakeholders, learning and teaching functions.

**Accountabilities**:

- Provision of consistent and high-quality administrative support to the Head of School, Deputy Head of School, School Manager and School academics, including advice on University and Faculty policies and procedures.
- Coordinate and deliver accurate and timely administration on a range of student-related processes including, but not limited to, exams, special consideration, plagiarism, and student misconduct.
- Collaborate with relevant teams to support academic staff with digital learning requirements and academic systems and processes.
- Attend relevant Faculty committees and contribute to discussions, relaying developments, and recommendations to the School.
- Coordinate administration for School’s recruitment activities with relevant stakeholders and Human Resources and support the onboarding of new staff, ensuring necessary infrastructure, access and inductions are in place.
- Develop and maintain detailed filing systems, spreadsheets, databases, websites and other administrative systems.
- Assist with updating and maintaining the School’s marketing material by actively monitoring the School’s website, content relevancy and accuracy, issuing web change requests and ensuring completion.
- Organise and coordinate Higher Degree Research student confirmations and annual progress reviews. Collaborate with resources within the University to monitor student enrolment and produce enrolment reports and statistics.
- Assist the School Manager in implementation of new administrative systems. Evaluate and contribute to the improvement of the School’s systems and processes, to ensure efficiency and effectiveness of services.
- Support the School in the organisation of events, managing and recording of visitors, facilities.
- IT support for school operations and support any space, asset management and procurement needs.
- Prepare and disseminate agendas, papers, and minutes for relevant committees and meetings, and participate in working groups as directed by the School Manager.
- Assist the School Manager in the supervision of casual staff as required.

**Skills and Experience**:
To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.
- Well-developed interpersonal and written and verbal communication skills.
- Demonstrated experience providing effective customer service and support to clients at all levels.
- Demonstrated ability to exercise initiative and recommend process improvements with a willingness to develop knowledge and understanding of advanced administrative issues.
- Ability to make sound judgements and work both independently and as part of a team.
- Demonstrated ability to guide and supervise staff will be highly regarded.

**Benefits**:
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.
Our benefits include:

- Flexible Working Options (work from home, flexible hours etc)
- Career development opportun