Secretary, Centre of Excellence

About TAFE Queensland

TAFE Queensland is proud to be the largest and most experienced Vocational Education and Training provider in the State. For more than 140 years, TAFE Queensland has delivered practical and industry-relevant training to provide students with the skills and experience they need to build lifelong careers. TAFE Queensland been named the Large Training Provider of the Year at the prestigious 2023 Australian Training Awards. Our training is delivered to students and apprentices on-site, online, in the workplace, or on-campus to give people the skills they need to enrich their communities, support their industries, and strengthen their local economies.

By working at TAFE Queensland, you can be part of a highly experienced workforce closely connected with their industries and dedicated to delivering best practices and innovative training.

Your Opportunity

As the Secretary, TAFE Centre of Excellence you will:
Lead all aspects of the secretariat functions and provide high level support to the Centre of Excellence Steering Committee and Sub-committees.
Be the principal contact for Centre of Excellence Steering Committee and Sub-committee members and key liaison between stakeholders.

This position reports to the Executive Director, TAFE Centre of Excellence.

There are two (2) Temporary, Full-Time opportunities, to 22 December 2028 available:
1. Secretary, Health Care and Support, TAFE Centre of Excellence
2. Secretary, Clean Energy Batteries, TAFE Centre of Excellence

The position location is negotiable at any TAFE Queensland Campus, however some travel will be required across other TAFE Queensland campuses.

Key Responsibilities

Providing high level secretariat support to the Centre of Excellence Steering Committee and Sub-committees. This includes, but is not limited to:

- attendance at all Steering committee and Sub-committee meetings
- preparing and distributing agendas, minutes and actions
- co-ordinating the finalisation of Centre of Excellence Steering Committee and Sub-committees papers
- co-ordinating all meeting logistics including any travel and expenses
- development of the Centre of Excellence Steering Committee and Sub-committees Forward Work Plan each calendar year in consultation with the Steering Committee Chair and Executive Directors Centre of Excellence
- annual review of all Centre of Excellence Steering Committee and Sub-committees Terms of Reference and Internal Audit Charter
- maintaining a Register of Ongoing Conflicts of Interest and Declarations of Related Party Transactions for all board members

Developing and implementing secretariat policies, templates and procedures to ensure an integrated approach to secretariat services for the Centre of Excellence Steering Committee and Sub-committees.
Coordinating, researching and preparing high quality correspondence, briefing papers and submissions as necessary to meet the Centre of Excellence Steering Committee and Sub-committees requirements.
Developing and managing multiple relationships with key internal and external stakeholders including the Department of Employment, Small Business and Training (DESBT), National TAFE networks, other National Centres of Excellence, Job Skills Councils (JSC), TAFE Directors Australia (TDA), Unions, industry stakeholders, community, students and staff.
Establishing, maintaining and continually improving the effective flow and impact of communication between the Steering Committee, Sub-committees, the Minister's office, within DESBT, the community and other key state, national and international stakeholders.
Manage the operational arrangements for the Centre of Excellence Steering Committee and Sub-committees including financial management.
Work across teams to ensure alignment between key strategic and operational reporting.
Maintain key corporate documents such as records of decisions and ensure statutory reporting requirements are met.
Contribute to the transformation of cultural change through promoting and modelling the TAFE Queensland values of Safety first, Working together, Focusing on our customers, Showing initiative and Taking responsibility.

How you will be assessed

The ideal applicant will be someone who has the following key capabilities:
Proven ability to provide high level secretariat support in a large and complex work environment.
Excellent written and verbal communication skills with the ability to influence and negotiate with senior management and key external stakeholders.
Demonstrated personal integrity and ability to communicate complex, sensitive and / or political issues successfully to various audiences with tact, diplomacy and judgement while maintaining complete discretion and confidentiality.
Proven ability to prioritise and manage high volumes of work, varying workloads and interruptions in a fast-paced work environment.

Mandatory Qualifications/Requirements

Nil

How to apply

A detailed resume;
A cover letter that outlines your known skills, abili