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Trainee Administration Officer

3 weeks ago

Muswellbrook, Australia Muswellbrook Shire Council Full time

**About the position**

Reporting to the Works Coordinator Civil, the Trainee Administration Officer will provide administrative and clerical support to various teams within the Infrastructure and Property Directorate (Works, Water & Wastewater and Waste Operations). The position provides a structured opportunity to develop workplace skills while completing formal training, supporting a broad range of administrative functions including document management, customer service, data entry, and general office tasks. This is a full-time position for two (2) years. The trainee will complete the BSB40120 Certificate IV in Business (Administration) through TAFE NSW - Digital.

**Key Responsibilities**
- Provide reliable administrative support to the Works, Water & Wastewater, and Waste Operations teams, including document preparation, word processing, data entry, records management, and correspondence.
- Respond to routine internal and external enquiries in a professional and timely manner, escalating complex matters appropriately.
- Maintain accurate data in Council systems, including financial transactions, work orders, customer enquiries, and asset registers, ensuring compliance with records management protocols.
- Assist with the preparation of meeting agendas and minutes, support logistics for meetings, and contribute to general office organisation, including supply management.
- Ensure work practices align with Council policies and procedures, uphold confidentiality standards, and support compliance with WHS and environmental requirements.
- Demonstrate flexibility and a positive attitude when working across different teams and functions, contributing to continuous improvement initiatives and collaborative team culture.

Read the Position Description and learn more about this exciting opportunity.

**About you**
- Higher School Certificate or equivalent.
- Current Drivers Licence (minimum NSW Provisional P1 Licence or equivalent).
- Eligibility to enrol in BSB40120 Certificate IV in Business (Administration).
- Certificate III in Business or approximately 2 year’s relevant work experience in industry.
- Well-developed written and verbal communication skills, with a willingness to learn business communication standards.
- Strong attention to detail and a commitment to accuracy in administrative and data-related tasks.
- Sound organisational and time management skills, with the ability to follow instructions, manage competing priorities, and meet deadlines.

**What we offer**
- Temporary Full-time Term Contract for a period of 2 years, working 35 hours per week.
- Receive a wage whilst studying towards a qualification, salary dependent on qualifications, skills and experience, plus 12% superannuation
- Training Courses + Professional Development
- Flexible work arrangements with access to access to Indoor Accrued Time (Flexi)
- 40% discount on yearly Aquatic and Fitness Centre membership for staff and families at local facility (conditions apply)
- Access to EAP program for employees and their immediate family

**About Muswellbrook**

Muswellbrook Shire Council is a progressive local government area, located under two hours from Newcastle and Tamworth and three hours from Sydney, in the beautiful Upper Hunter Valley.

The Shire has a long history in energy generation and is one of the largest coal mining areas in Australia. As we move towards a Net Zero economy, we are at the centre of renewable energy transition and innovation.

Working at Muswellbrook Shire Council, you will be part of driving change to create a bright and prosperous future for our community, in a location which has plentiful opportunities and an enviable lifestyle.

It is a great place to grow your career and be part of something bigger - we have space for you.

**Further information and to apply**
- For more information on this position please contact the hiring manager _Nikki Wicks, Works Coordinator Civil _on _02 6549 3866_._
- **Applications close o**n 25 July 2025**at 11:59pm**.**

**The Welcome Experience**

The Welcome Experience in Muswellbrook connects you and your family with local people and local resources to help you settle in and feel at home in your new community faster.