Project Coordinator

1 week ago

Regents Park, Australia SELECT EVENTS AUSTRALIA PTY LTD Full time

**Project Coordinator**

Regents Park, NSW

**Salary**:$80,000 plus super
- Select Events _

We are seeking a skilled and motivated **Project Administrator **to join our dedicated team. This is a full-time ongoing position, offering 38 hours per week and the opportunity to contribute to a reputable and thriving business.

**About Us**

At Select Events, we specialise in creating unforgettable experiences through exceptional event hire services and high-quality furniture hire. With a commitment to delivering premium products and personalised service, we ensure every event is a success.

From corporate seminars and product launches to weddings and private celebrations, we pride ourselves on offering tailored solutions to meet diverse client needs. Our extensive range of furniture and equipment, combined with our professional approach, makes us a trusted partner for creating memorable events.

**About the Role**

Your responsibilities will include:

- Assist in the coordination and execution of projects involving large-scale events & marquee installations;
- Assessing the project & service requirements and identifying any variations needed based on client feedback & logístical factors;
- Managing project schedules, deadlines and resources;
- Addressing inquiries and resolving issues related to projects from various stakeholders;
- Engaging in negotiations with stakeholders & vendors to finalise any proposed variations which may involve scope changes, budget adjustments, time extensions etc.
- Coordinating communication between team members, stakeholders, and vendors;
- Organising project documentation, including contracts variations, agreements, and reports;
- Assist the Project Manager & coordinate with all needs from the project;
- Report to Project Manager & Senior Management on project updates & variations, and addressing matters which require attention & decision-making input;
- Prepare quotes in liaison with other departments within the company;
- Collecting and analysing data on project submissions and reporting on project outcomes;
- Tracking project progress and ensuring tasks are completed on time;
- Build and promote strong long-lasting customer relationships by actively engaging with and understanding their needs.

**Skills & Experience - What We’re Looking For**:

- Minimum Diploma qualification in Project/ Construction Management or a related field, OR at least 3 years of relevant experience in lieu of formal qualifications;
- Minimum 2 years of proven experience in project management or a related administrative role.
- Excellent negotiation, communication, and problem-solving skills.
- Solid understanding of regulations, contracts, and industry standards.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and collaboratively with a team.

**Interested?**

Pay: $79,000.00 - $80,000.00 per year

Schedule:

- 8 hour shift

**Education**:

- Diploma (preferred)

**Experience**:

- Project coordination: 3 years (required)

Work Authorisation:

- Australia (required)

Work Location: In person

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