Sapm Administration Lead

1 week ago

Heidelberg, Australia Austin Health Full time

**Reference Number**:3792

**Category**:Management & Administration

**Department**:Planned Procedures, Endoscopy & Endoscopy Services

**_Are you a current Austin Health employee?_**

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the North East of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our purpose, which is to help people live healthy and fulfilled lives.

**About the Surgery, Anaesthesia and Procedural Medicine (SAPM) Division**

SAPM is a dynamic division within Austin Health, responsible for delivering over 50,000 planned and emergency procedures annually across a wide range of surgical specialties. The division promotes a culture of excellence, lifelong learning, and professional development.

**About the role**

The Division is seeking a part time (32 hours/week) Tuesday - Friday Divisional Administration Lead -Portfolio 1, fixed term until August 2026. This role provides high-level administrative and personal assistance to senior divisional leaders and supports surgical units including Orthopaedics, Plastics, ENT, and Maxillofacial. This role is key to ensuring smooth operational and administrative functions across the division.

A regular day will see you:

- Provide PA support to the Director of Orthopaedics and Divisional Managers.
- Coordinate meetings, correspondence, and documentation.
- Manage medical leave processes and maintain accurate records.
- Support HR and finance functions including training compliance and invoice processing.
- Contribute to team culture and continuous improvement initiatives.

**About you**

As the Divisional Administration Lead, you will be someone who has excellent communication skills, with a strong commitment to excellence in patient care. You’ll bring energy and drive to your work, and have a keen interest in developing your skillset.

To be successful in this role, you'll bring with you:

- Proven administrative experience, ideally in a healthcare setting.
- Strong organisational and problem-solving skills.
- Proficiency in Microsoft Office and attention to detail.
- Ability to manage competing priorities and work independently.
- A collaborative mindset and commitment to continuous improvement.

**Our benefits**

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

- Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation.
- A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.
- Onsite childcare at Austin Hospital, easy access via public transport and car parking options.
- Mentoring and career development opportunities.

**Work with us**

**Interested in finding out more about this opportunity? Read the**position description** for further details.**

**Application closing date: 31 August 2025

  • Administration Coordinator

    6 days ago

    Heidelberg, Australia Austin Health Full time

    **Reference Number**:2581 **Category**:Administration and support **Department**:Planned Procedures, Endoscopy & Endoscopy Services **_Are you a current Austin Health employee? _** - **Exciting opportunity for an Administration Coordinator to join our team**: - **Full-time, fixed perm position available until October 2025**: - **Hours are between 8:00am...

  • Divisional Manager Anaesthesia, Perioperative and

    5 days ago

    Heidelberg, Australia Austin Health Full time

    **Reference Number**:1660**Category**:Administration and support**Department**:Surgery, Anaesthesia & Procedural Medicine Managem**Divisional Manager - Anaesthesia, Perioperative and CSSD Services** - **Operationalise the core values of Austin Health through supportive leadership, innovation and strategic oversight**: - **Full time permanent...

  • Program Manager

    2 weeks ago

    Heidelberg, Victoria, Australia Austin Health Full time $90,000 - $120,000 per year

    Reference Number: 3876Category: Management & AdministrationDepartment: Surgery, Anaesthesia & Procedural MedicineAre you a current Austin Health employee?If yes, please log in to the Austin Health careers website via 'Employee Login' using your network log in details to search, view and apply for all career opportunities available.Austin Health is the major...

  • Cardiology Administration Lead

    2 weeks ago

    Heidelberg, Australia Austin Health Full time

    Austin Health is the major provider of tertiary health services, health professional education and research across 3 campuses in the northeast of Melbourne and state-wide. Austin Health is world-renowned for its research and specialist work in cancer, liver transplantation, spinal cord injuries, neurology, endocrinology, mental health and rehabilitation. An...

  • Vascular Surgery Registrar

    7 days ago

    Heidelberg, Australia Austin Health Full time

    **Reference Number**:3620 **Category**:Medical **Department**:Cardiac, Vascular, Neurosurgery, Orthopaedics & Sp **_Are you a current Austin Health employee?_** **_ _** - **Full time, fixed term role commencing September 2025 to May 2026**: - **Enterprise Agreement: Doctors in Training 2022 - 2026**: - **$129,048.00 - $177,622.00 + salary packaging +...

  • Administration Supervisor

    7 days ago

    Heidelberg, Australia Austin Health Full time

    **Permanent, full time role**: - **Base salary + salary packaging + super + 5 weeks leave** **Specialist Clinics is part of the Access and Demand Division** Specialist Clinics at Austin provides planned non-admitted services that require the focus of an acute hospital services/ specialists to ensure the best outcome for a patient. These services are an...

  • Administrative Officer

    2 weeks ago

    Heidelberg, Australia Austin Health Full time

    **Reference Number**:1839**Category**:Administration and support**Department**:MH Corporate Support- Administrative Support Officer, Psychiatry Co-ordinator of Training (PTC)- **Three-month Fixed Term Part-time Position (21hrs per week)**: - **Classification YC89 (Grade 2)**: - **Monday. Wednesday & Thursdays** - Austin Health is the major provider of...

  • Administration Leader

    2 weeks ago

    Heidelberg, Australia Benetas Full time

    **Leadership opportunity in the admin team**: - **Salary packaging benefits to increase take home pay**: - **Full-time, permanent role in Heidelberg and enjoy weekends off** **What you do matters** - Are you a compassionate and experience Administration professional seeking an opportunity to be a part of our mission to help older Victorians live their...

  • Administration Officer

    5 days ago

    Heidelberg, Australia Austin Health Full time

    **Reference Number**:3641 **Category**:Management & Administration **Department**:Access & Critical Care Services **_Are you a current Austin Health employee?_** - **Part time opportunity, with flexible working hours**: - **Heidelberg location, with multiple public transport options available to Austin Hospital** - **24/7 rotating roster which includes...

  • Payroll Operations Lead

    2 weeks ago

    Heidelberg, Australia Austin Health Full time

    **Reference Number**:3700 **Category**:Management & Administration **Department**:People & Culture **_Are you a current Austin Health employee?_** Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse...