Sapm Administration Lead

7 days ago

Heidelberg, Australia Austin Health Full time

**Reference Number**:3792

**Category**:Management & Administration

**Department**:Planned Procedures, Endoscopy & Endoscopy Services

**_Are you a current Austin Health employee?_**

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the North East of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our purpose, which is to help people live healthy and fulfilled lives.

**About the Surgery, Anaesthesia and Procedural Medicine (SAPM) Division**

SAPM is a dynamic division within Austin Health, responsible for delivering over 50,000 planned and emergency procedures annually across a wide range of surgical specialties. The division promotes a culture of excellence, lifelong learning, and professional development.

**About the role**

The Division is seeking a part time (32 hours/week) Tuesday - Friday Divisional Administration Lead -Portfolio 1, fixed term until August 2026. This role provides high-level administrative and personal assistance to senior divisional leaders and supports surgical units including Orthopaedics, Plastics, ENT, and Maxillofacial. This role is key to ensuring smooth operational and administrative functions across the division.

A regular day will see you:

- Provide PA support to the Director of Orthopaedics and Divisional Managers.
- Coordinate meetings, correspondence, and documentation.
- Manage medical leave processes and maintain accurate records.
- Support HR and finance functions including training compliance and invoice processing.
- Contribute to team culture and continuous improvement initiatives.

**About you**

As the Divisional Administration Lead, you will be someone who has excellent communication skills, with a strong commitment to excellence in patient care. You’ll bring energy and drive to your work, and have a keen interest in developing your skillset.

To be successful in this role, you'll bring with you:

- Proven administrative experience, ideally in a healthcare setting.
- Strong organisational and problem-solving skills.
- Proficiency in Microsoft Office and attention to detail.
- Ability to manage competing priorities and work independently.
- A collaborative mindset and commitment to continuous improvement.

**Our benefits**

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

- Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation.
- A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.
- Onsite childcare at Austin Hospital, easy access via public transport and car parking options.
- Mentoring and career development opportunities.

**Work with us**

**Interested in finding out more about this opportunity? Read the**position description** for further details.**

**Application closing date: 31 August 2025

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