Executive Officer

5 days ago

Brisbane, Australia Queensland Corrective Services Full time

**In this role you will**:

- Provide high level confidential administrative and executive support to the Deputy Commissioner;
- Manage the Deputy Commissioner's diary, and quality control the administration of the Deputy Commissioner's meetings, including coordination of forward agendas and briefings and follow-up actions arising from meetings;
- Manage the completion of human resource documentation relating to activities such as recruitment and selection, staff appointments, uniform ordering and staff movements including the reconciliation and monitoring of the Directorate establishment;
- Prepare monthly financial reconciliation;
- Undertake routine financial administrative tasks including payment of invoices, procurement activities, purchasing and reconciliations;
- Preparation of meeting agendas, minutes, presentations and board papers;
- Coordination of all Senior Executives schedules along with other Staff Officers and Executive Officers;
- Maintain effective communication and relationships between the Office of the Deputy Commissioner and the Office of the Commissioner;
- Manage the workload relating to administrative activities within the Directorate to ensure deadlines are met and compliance with Departmental procedures;
- Provide coaching and guidance to administrative staff with regards to the completion of their tasks in line with required standards;
- Provide high quality support to the Directorate and assist with the preparation of correspondence, including preparation of briefs, memorandums, submissions and executive and ministerial correspondence;
- Examine and action correspondence through the department's electronic record management systems;
- Provide advice to regions/directorate staff in the use of the Corporate Travel Management System (CTM);
- Liaise with officers at all levels within both public and private sectors in relation to the Directorate's activities;
- Ensure correspondence is formatted appropriately and checked for content and policy and amend where necessary;
- Prioritise incoming and outgoing correspondence and advise the Deputy Commissioner of urgent matters;
- Ensure confidentiality of all documentation handled and maintain a secure filing system;
- Quality assurance of outgoing directorate correspondence;
- Coordinate and manage logistics for speaking events, meetings and engagements for the Commissioner; and
- Identify and implement innovative and efficient processes to achieve business improvement of functions within the Office of the Deputy Commissioner.

Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Ceo, Chief Executive Officer

    2 weeks ago

    Brisbane, Queensland, Australia Page Executive Full time

    Growth CEO mandate in mining services & contracting, with full P&L ownership Career growth & impact About Our Client This organisation is a global mining contractor with a strong reputation and history of working with blue-chip customers.As they grow, they are committed to delivering sustainable solutions and maintaining their strong position.Job Description...

  • Ceo, Chief Executive Officer

    2 days ago

    Brisbane, Queensland, Australia Page Executive Full time

    Growth CEO mandate in mining services & contracting, with full P&L ownership Career growth & impact About Our Client This organisation is a global mining contractor with a strong reputation and history of working with blue-chip customers.As they grow, they are committed to delivering sustainable solutions and maintaining their strong position.Job Description...

  • CEO, Chief Executive Officer

    4 weeks ago

    Brisbane, Queensland, Australia Page Executive Full time

    Growth CEO mandate in mining services & contracting, with full P&L ownershipCareer growth & impactAbout Our ClientThis organisation is a global mining contractor with a strong reputation and history of working with blue-chip customers. As they grow, they are committed to delivering sustainable solutions and maintaining their strong position.Job DescriptionWe...

  • CEO, Chief Executive Officer

    3 weeks ago

    Brisbane, Queensland, Australia Page Executive Full time

    Growth CEO mandate in mining services & contracting, with full P&L ownershipCareer growth & impactAbout Our ClientThis organisation is a global mining contractor with a strong reputation and history of working with blue-chip customers. As they grow, they are committed to delivering sustainable solutions and maintaining their strong position.Job DescriptionWe...

  • Executive Officer

    3 weeks ago

    Brisbane, Queensland, Australia Queensland Government Full time

    The purpose of the role is to provide high level executive support to the Chief Practitioner and coordinate comprehensive, timely, effective high-quality information and documents on behalf of the Office of the Chief Practitioner (OCP).The Executive Officer's Key Responsibilities Are Support the Manager, OCP to ensure efficient operation of day-to-day...

  • Executive Officer

    4 weeks ago

    Brisbane, Queensland, Australia Queensland Government Full time

    The purpose of the role is to provide high level executive support to the Chief Practitioner and coordinate comprehensive, timely, effective high-quality information and documents on behalf of the Office of the Chief Practitioner (OCP).The Executive Officer's Key Responsibilities AreSupport the Manager, OCP to ensure efficient operation of day-to-day...

  • Executive Officer

    2 days ago

    Brisbane, Australia Queensland Government Full time

    **The Executive Officer's key responsibilities are**: Support the Manager, OCP to ensure efficient operation of day-to-day activities of the OCP including coordinating the daily flow of business. Assist with maintaining the Chief Practitioner's diary including organisation of meetings, appointments, conferences, seminars, travel arrangements including...

  • Executive Officer

    2 days ago

    Brisbane, Australia Trade and Investment Queensland Full time

    Your opportunityReporting to the Director, Office of the CEO, you will be responsible for providing high quality executive administration support to TIQ's Chief Executive Officer (CEO) and the Chair of the Board. You will also be required to be the interface between the CEO and the Minister's Office, TIQ's core business groups, stakeholders and clients.Your...

  • Executive Officer

    4 days ago

    Brisbane, Australia Resources Full time

    **Key duties and responsibilities**: - Provide high level administrative services including management and maintenance of the DG's electronic diary. - Maintain a high level of understanding of departmental activities, services, organisational arrangements and protocols and provide advice to the DG and Director on current and emerging issues. - Coordinate...

  • Executive Officer

    1 week ago

    Brisbane, Australia Queensland Government Full time

    About the Team We are a high-performing team who provide expert co-ordination, advice and support to the Health Service Chief Executive, Executive Leadership Team and the Children's Health Queensland Hospital and Health Board. We are based at the Queensland Children's Hospital in South Brisbane, close to South Bank Parkland's facilities and amenities. Our...