Executive Officer

7 hours ago

Brisbane, Australia Queensland Corrective Services Full time

**In this role you will**:

- Provide high level confidential administrative and executive support to the Deputy Commissioner;
- Manage the Deputy Commissioner's diary, and quality control the administration of the Deputy Commissioner's meetings, including coordination of forward agendas and briefings and follow-up actions arising from meetings;
- Manage the completion of human resource documentation relating to activities such as recruitment and selection, staff appointments, uniform ordering and staff movements including the reconciliation and monitoring of the Directorate establishment;
- Prepare monthly financial reconciliation;
- Undertake routine financial administrative tasks including payment of invoices, procurement activities, purchasing and reconciliations;
- Preparation of meeting agendas, minutes, presentations and board papers;
- Coordination of all Senior Executives schedules along with other Staff Officers and Executive Officers;
- Maintain effective communication and relationships between the Office of the Deputy Commissioner and the Office of the Commissioner;
- Manage the workload relating to administrative activities within the Directorate to ensure deadlines are met and compliance with Departmental procedures;
- Provide coaching and guidance to administrative staff with regards to the completion of their tasks in line with required standards;
- Provide high quality support to the Directorate and assist with the preparation of correspondence, including preparation of briefs, memorandums, submissions and executive and ministerial correspondence;
- Examine and action correspondence through the department's electronic record management systems;
- Provide advice to regions/directorate staff in the use of the Corporate Travel Management System (CTM);
- Liaise with officers at all levels within both public and private sectors in relation to the Directorate's activities;
- Ensure correspondence is formatted appropriately and checked for content and policy and amend where necessary;
- Prioritise incoming and outgoing correspondence and advise the Deputy Commissioner of urgent matters;
- Ensure confidentiality of all documentation handled and maintain a secure filing system;
- Quality assurance of outgoing directorate correspondence;
- Coordinate and manage logistics for speaking events, meetings and engagements for the Commissioner; and
- Identify and implement innovative and efficient processes to achieve business improvement of functions within the Office of the Deputy Commissioner.

Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Chief Executive Officer

    3 weeks ago

    Brisbane, Queensland, Australia Elite Executive Pty Ltd Full time

    About the CompanyBurke Shire is one of the most remote local government areas in Australia, located in the southern Gulf of Carpentaria and covering over 40,000 square kilometres. With a resident population of around 600, the Council delivers a broad range of services including civil infrastructure, utilities, corporate governance, and community...

  • Chief Executive Officer

    2 weeks ago

    Brisbane, Queensland, Australia Elite Executive Pty Ltd Full time

    About the Company Burke Shire is one of the most remote local government areas in Australia, located in the southern Gulf of Carpentaria and covering over 40,000 square kilometres.With a resident population of around 600, the Council delivers a broad range of services including civil infrastructure, utilities, corporate governance, and community...

  • Executive Services Officer, Office Of The Executive

    2 weeks ago

    Brisbane, Queensland, Australia Education Full time

    **About us**:The Department of Education (DoE) is committed to ensuring Queenslanders have the education and skills they need to contribute to the economic and social development of Queensland. The department delivers world class education services for people at every stage of their personal and professional development. We are also committed to ensuring our...

  • Executive Officer

    1 week ago

    Brisbane, Australia Queensland Government Full time

    **The Executive Officer in the Office of the Director-General provides an interface, liaison and coordination role across the department and with key stakeholders including the Minister's Office, other government agencies and external industry and community groups. You will be responsible for the provision of professional, efficient and confidential support...

  • Executive Officer

    2 weeks ago

    Brisbane, Australia Transport and Main Roads Full time

    As the Executive Officer, you will be essential to the leadership fabric, offering indispensable senior executive support to our Chief Information Officer (CIO) and the Senior Executive Team. Your strategic insights and professional acumen will be key to navigating the complexities of IT management at the highest levels. **Key Responsibilities**: - Deliver...

  • Executive Officer

    2 weeks ago

    Brisbane, Queensland, Australia Transport And Main Roads Full time

    As the Executive Officer, you will be essential to the leadership fabric, offering indispensable senior executive support to our Chief Information Officer (CIO) and the Senior Executive Team. Your strategic insights and professional acumen will be key to navigating the complexities of IT management at the highest levels.**Key Responsibilities**: - Deliver...

  • Executive Officer

    7 hours ago

    Brisbane, Australia Child Safety, Seniors and Disabilities Full time

    Key Duties and Responsibilities - **The Executive Officer Key Responsibilities are**: - Develop, maintain and improve administrative and executive systems thatsupport the Deputy Director-General in a fast-paced and highly sensitive working environment, including the management of the Deputy Director-General's inbox and diary as well as overseeing the...

  • Executive Officer

    2 weeks ago

    Brisbane, Queensland, Australia Queensland Government Full time

    Overview Executive Officer - Metropolitan South Region — Queensland Government.We're looking for an organised, proactive and motivated Executive Officer to join our team in the Metropolitan South Region.If you're ready to make a difference, we want to hear from youAbout The Department Of Education Working for the Queensland Department of Education means...

  • Executive Officer

    3 weeks ago

    Brisbane, Queensland, Australia Queensland Government Full time

    OverviewExecutive Officer - Metropolitan South Region — Queensland Government.We're looking for an organised, proactive and motivated Executive Officer to join our team in the Metropolitan South Region.If you're ready to make a difference, we want to hear from youAbout The Department Of EducationWorking for the Queensland Department of Education means...

  • Executive Officer

    3 weeks ago

    Brisbane, Queensland, Australia Queensland Government Full time

    OverviewExecutive Officer - Metropolitan South Region — Queensland Government.We're looking for an organised, proactive and motivated Executive Officer to join our team in the Metropolitan South Region.If you're ready to make a difference, we want to hear from youAbout The Department Of EducationWorking for the Queensland Department of Education means...