Receptionist

**Requisition ID: 269239**
- ** Relocation Authorized: None**:

- ** Telework Type: Full-Time Office/Project**:

- ** Work Location: Perth, WA**

**About Bechtel**:
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact.

We serve the Infrastructure; Nuclear, Security & Environmental; Energy, and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

**Reception Duties**
- Manage and monitor **reception **inbox - daily
- Responsible for answering reception phone
- Meet and greet visitors to Bechtel and ensure visitors sign in and out.
- Ensure visitor brochures are available
- Ensure reception, and front end of house meeting rooms are always clean and tidy.
- Monitor meeting room calendars.
- Update/maintain Reception Bible and Work Instructions
- Ad hoc scanning and laminating

**Mailroom Duties**
- Collect, sort and deliver incoming mail.
- Track all missing mail/couriers.
- Organise mail for collection by 4:00pm - daily.
- Prepare all outgoing couriers (Domestic/International) ensuring all information is supplied and customs statements completed as required.

**Health and Safety**
- Update COVID tracking spreadsheet (send daily floorplan to Cleaner)
- Conduct Premises Inspections

**First Aid**
- Daily check of AED machines (reception and kitchen), record and file
- Monthly check of AED machines (reception and kitchen), record and file
- Monthly check of first aid kits - order as needed.
- Order supplies as required.

**Maintain Kitchen Supplies**
- Perform daily clean of coffee machine.
- Monitor Milk usage.
- Monitor crockery and cutlery supplies, order as required.

**Maintain Stationery Supplies**
- Monitor stationery cabinets - weekly
- Place stationery order as needed with supplier.
- Distribute stationery order.
- Track stationery usage
- Reconciliation of stationery account, check invoiced prices against contract - monthly

**Toolbox**
- Write, prepare, and distribute Toolbox topics/facilitators notes (liaise with Brisbane office)
- Update toolbox/facilitators presenters list
- Ensure toolbox added to Health and Safety Noticeboard and Perth M&M homepage

**New Starters**
- Nameplates
- Print Staff ID badges

**Security**
- Issue Staff Temporary and Visitor passes
- Daily audit of Staff Temporary and Visitor passes, report missing passes to Facilities Lead

**Business Cards / Letterhead**
- Ordering and delivering business cards - NA
- Arrange approval for business cards - NA

**Contractor Environmental Reporting**
- Collect Greenhouse Gas Tracking Information from Iron Mountain and Cleaning contractor - monthly
- Monitor Building Recycle Program Initiatives

**Flu Vaccination Program**
- Coordinate with Facilities Coordinator rollout of program
- Register staff participation

**General**
- Preparation and distribution of any ad-hoc communications as instructed by Facilities Lead

Additional tasks as assigned by Facilities Lead

**_ Shaping tomorrow together_**

**_ Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live._**

**_ Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law._