Executive Assistant

5 days ago

University Of Queensland, Australia UQ Interfaculty Competitions Full time

**Company Description**

UQ Interfaculty Competitions Inc coordinates sporting competitions between students of different schools and faculties of the University of Queensland. The organization has a long history, starting in the early 70s and being reenergized in 2007. UQIC is rapidly expanding into new sporting activities, aiming to engage more students in competitive and social sports.

**Role Description**

This is a part-time hybrid role for an Executive Assistant at UQ Interfaculty Competitions Inc. This role is based in St Lucia, QLD, with the flexibility for some remote work.

The Executive Assistant will be responsible for providing executive support including the following:

- Managing the appointment diary and meeting arrangements for the Senior Executive
- Monitoring and triaging the inbox of the Association
- Offering administrative assistance to the Executive
- Handling communication and general enquiries
- Liaise with customers, stakeholders, and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries
- Keeping contact lists up to date
- Responsibility for travel requisitions and acquittals for the office, booking travel and accommodation etc.
- High level liaison with key internal and external stakeholders
- Developing business improvement initiatives to streamline workflow
- Tracking and processing administrative correspondence and documentation
- Printing meeting packs and tracking correspondence
- Understand and utilise with internal and external professional knowledge and experience to improve processes and work outcomes.
- Executive Administrative Assistance and Administrative Assistance skills
- Strong phone etiquette and communication abilities
- Experience in managing expense reports and providing executive support
- Excellent organizational skills
- Proficiency in MS Office Suite and other relevant software
- Ability to work independently and collaboratively with the Senior Executive
- Experience in event coordination is a plus
- Experience in Sport Management or Business Management highly desirable
- Associate's or Bachelor's degree in Business Administration or related field or undergoing studies

**Job Types**: Part-time, Contract
Contract length: 8 months

Pay: From $30.00 per hour

Expected hours: 7.5 - 15 per week

**Benefits**:

- Employee discount
- Work from home

Licence/Certification:

- Full Driver Licence (required)

Work Authorisation:

- Australia (required)

Work Location: Hybrid remote in University Of Queensland QLD 4072

Expected Start Date: 22/04/2025

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