Executive Assistant

2 days ago

City of Greater Geelong, Australia Hanlon Industries Pty Ltd Full time

Hanlon Industries is a proudly independent, family-owned business with over 20 years of success in steel fabrication and construction across Australasia.

We are seeking an experienced and highly organised Executive Assistant to provide professional support to key members of our Executive Leadership Team. This part-time role (2–3 days per week) is ideal for someone who thrives in a fast-paced environment, values discretion, and is passionate about enabling executives to lead effectively.

About the Role

As Executive Assistant, you will play a critical role in ensuring smooth operations for the executive team by providing high-level administrative and governance support.

Key responsibilities include:

Providing diary, inbox, and travel management for executives.

Handling sensitive information with professionalism and confidentiality.

Preparing agendas, minutes, and briefing papers for executive and governance meetings.

Drafting communications and correspondence on behalf of executives.

Coordinating projects, strategic reporting, and internal initiatives.

Managing document control systems and ensuring compliance.

Supporting executive-related HR processes including KPI tracking and performance review coordination.

About You

To be successful in this role, you will have:

Previous experience as an Executive Assistant or senior administrator supporting executives or directors.

Strong organisational and time-management skills, with the ability to prioritise effectively.

Excellent written and verbal communication skills.

High proficiency in Microsoft Office and Outlook.

The ability to build strong professional relationships and work with discretion.

What We Offer

Flexibility that works – part-time 2–3 days per week, with scope to balance work and life.

Impact and influence – play a key role in supporting senior leaders and contributing to strategic outcomes.

Career growth – exposure to executive-level projects, governance, and people operations.

A great team culture – join an award-winning business where excellence, safety, and community are at the heart of everything we do.

Apply Now
If you are a proactive and dedicated professional looking to make an impact, we would love to hear from you.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:Which of the following statements best describes your right to work in Australia? How many years' experience do you have as an executive assistant? Do you have experience in administration? Which of the following Microsoft Office products are you experienced with?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

What can I earn as an Executive Assistant

#J-18808-Ljbffr

  • Executive Assistant

    2 weeks ago

    Geelong, Australia HAYS Full time

    Permanent ongoing role, with WFH flex - seeking an experienced EA! **Your new company** Hays is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong. I am currently partnered with a Not For Profit organisation in Geelong, to...

  • Executive Assistant

    1 day ago

    Geelong, Victoria, Australia Hanlon Industries Pty Ltd Full time

    Hanlon Industries is a proudly independent, family-owned business with over 20 years of success in steel fabrication and construction across Australasia.We are seeking an experienced and highly organised Executive Assistant to provide professional support to key members of our Executive Leadership Team. This part-time role (2–3 days per week) is ideal for...

  • Executive Assistant

    1 week ago

    Geelong, Australia Department of Families, Fairness and Housing Full time

    **THE ROLE** The Executive Assistant provides executive management support to the Child Protection Director and provides a pivotal point of contact for key stakeholders from a diverse range of government, private, public and community service sectors. The Executive Assistant is a key coordinating link between the Child Protection Director, the area,...

  • Executive Assistant

    1 day ago

    Geelong, Australia HAYS Full time

    Work From Home Flexibility | Geelong VIC | Full Time **Your new company** Our Education Sector Client is currently seeking an Executive Assistant to commence ASAP for at least 8 weeks, with the potential for an ongoing opportunity. **Your new role** You will work from 9am - 5pm, Monday to Friday with 2-3 days in the office & flexibility to work from...

  • Executive Assistant

    1 day ago

    Geelong, Australia HAYS Full time

    Government | Geelong CBD | Short term **Your new company** Hays Geelong are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong and Western Victoria. I am currently partnered with a Government Agency in Geelong CBD who is...

  • Executive Assistant

    1 day ago

    Geelong, Victoria, Australia Barwon Health Full time

    OverviewExecutive Assistant / Business Support Officer, Pharmacy at Barwon HealthThis permanent part-time role (64 hours per fortnight) provides executive support to the Director of Pharmacy and administrative support to the Deputy Director of Pharmacy and Associate Director of Pharmacy for the business operation of the Pharmacy...

  • Executive Assistant

    22 hours ago

    Geelong, Victoria, Australia Barwon Health Full time

    OverviewExecutive Assistant / Business Support Officer, Pharmacy at Barwon HealthThis permanent part-time role (64 hours per fortnight) provides executive support to the Director of Pharmacy and administrative support to the Deputy Director of Pharmacy and Associate Director of Pharmacy for the business operation of the Pharmacy...

  • Executive Assistant

    2 days ago

    Geelong, Australia HAYS Full time

    Seeking an experienced and professional Executive Assistant. **Your new company** Hays is currently partnered with a local government agency to recruit an Executive Assistant for a 12-month assignment. **Your new role** This role is a team membership position and will ensure the smooth-running of the office, working both on a one-to-one basis with the...

  • Executive Officer

    3 weeks ago

    City Of Greater Geelong, Australia Surgeons Full time

    RACS NSW Office, Sydney, New South Wales, Australia Posted Monday 18 November 2024 at 1:00 pm About us The Royal Australasian College of Surgeons (RACS) is the leading advocate for surgical standards, professionalism and surgical education in Australia and Aotearoa New Zealand.The College is a not-for-profit organisation that represents more than 8600...

  • Executive Officer

    8 hours ago

    City of Greater Geelong, Australia Surgeons Full time

    RACS NSW Office, Sydney, New South Wales, AustraliaPosted Monday 18 November 2024 at 1:00 pmAbout usThe Royal Australasian College of Surgeons (RACS) is the leading advocate for surgical standards, professionalism and surgical education in Australia and Aotearoa New Zealand. The College is a not-for-profit organisation that represents more than 8600 surgeons...