Executive Assistant

4 weeks ago

City of Greater Geelong, Australia Hanlon Industries Pty Ltd Full time

Hanlon Industries is a proudly independent, family-owned business with over 20 years of success in steel fabrication and construction across Australasia.

We are seeking an experienced and highly organised Executive Assistant to provide professional support to key members of our Executive Leadership Team. This part-time role (2–3 days per week) is ideal for someone who thrives in a fast-paced environment, values discretion, and is passionate about enabling executives to lead effectively.

About the Role

As Executive Assistant, you will play a critical role in ensuring smooth operations for the executive team by providing high-level administrative and governance support.

Key responsibilities include:

Providing diary, inbox, and travel management for executives.

Handling sensitive information with professionalism and confidentiality.

Preparing agendas, minutes, and briefing papers for executive and governance meetings.

Drafting communications and correspondence on behalf of executives.

Coordinating projects, strategic reporting, and internal initiatives.

Managing document control systems and ensuring compliance.

Supporting executive-related HR processes including KPI tracking and performance review coordination.

About You

To be successful in this role, you will have:

Previous experience as an Executive Assistant or senior administrator supporting executives or directors.

Strong organisational and time-management skills, with the ability to prioritise effectively.

Excellent written and verbal communication skills.

High proficiency in Microsoft Office and Outlook.

The ability to build strong professional relationships and work with discretion.

What We Offer

Flexibility that works – part-time 2–3 days per week, with scope to balance work and life.

Impact and influence – play a key role in supporting senior leaders and contributing to strategic outcomes.

Career growth – exposure to executive-level projects, governance, and people operations.

A great team culture – join an award-winning business where excellence, safety, and community are at the heart of everything we do.

Apply Now
If you are a proactive and dedicated professional looking to make an impact, we would love to hear from you.

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Your application will include the following questions:Which of the following statements best describes your right to work in Australia? How many years' experience do you have as an executive assistant? Do you have experience in administration? Which of the following Microsoft Office products are you experienced with?

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What can I earn as an Executive Assistant

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