Executive Assistant

2 weeks ago

Melbourne, Australia UBS Full time

Australia
- Business management, administration and support
- Investment Bank

**Job Reference #**
- 269448BR

**City**
- Melbourne

**Job Type**
- Full Time

**Your role**
- Are you detail-oriented multitasker? Do you know how to make sure things run smoothly?
- We’re looking for an Executive Assistant to:
- manage calendars including conference calls and video conferences, team and training events, personal commitments and client meetings
- arrange travel bookings, itineraries and visa coordination
- support office administration, like ordering supplies, handling mail and managing conference logistics, coordinating with facility management and IT support
- support the Melbourne office training programs and client marketing events
- coordinate the production of presentation and report materials
- assist with finance management, including processing of invoices and expenses

**Your team**
- You’ll be working in the Advisory and Capital Markets team in Melbourne as an Executive Assistant to investment banking professionals, and you’ll play an important role with a team of people ranging from MD to Graduates.

**Your expertise**
- successful administrative experience in a fast-paced large enterprise
- proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
- keen attention to detail, organized and able to seamlessly multitask
- proven written and verbal communication skills
- comfortable interacting with colleagues at all levels
- building relationships with internal and external clients and stakeholders
- flexible, adaptable, can-do attitude with the willingness to be a part of and support a broader EA team
- #LI-TC1

**About us**
- Expert advice. Wealth management. Investment banking. Asset management. Retail banking in Switzerland. And all the support functions. That's what we do. And we do it for private and institutional clients as well as corporations around the world.
- We are about 60,000 employees in all major financial centers, in more than 50 countries. Do you want to be one of us?

**Join us**

**Contact Details**
- UBS Recruiting Australia

**Disclaimer / Policy Statements**
- UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

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