Administration Officer

Primary Location

VIC - Port Melbourne - Turner Street
Job Description Summary

An exciting opportunity has arisen for an Administration Officer to join Service Stream in our VIVA Newport office and Port Melbourne office.
About the Role

Service Stream’s Energy division are currently seeking an Administration Officer to join our growing company.

Nature of position: Casual

Location: VIVA Newport office and Port Melbourne office

Reporting Line: Cost Administrator

The Administration Officer is an integral part of the Service Stream team, contributing to the company's profitability and growth through meticulous administrative duties. This role requires adherence to relevant statutory legislation, Service Stream Policies, and Procedures. The Administrative Officer will play a key role in maintaining efficient operations and ensuring compliance with industry standards.

Key Responsibilities:

- Responding to supplier invoice inquiries
- Follow-up on expired insurance from suppliers
- VIVA timesheet data entries
- Jobpac invoice/order docketing
- Jobpac raising POs
- Supplier invoice/statement reconciliation
- Office admin tasks (e.g., kitchen/tea room ordering, training record management, organizing training courses for the project, and maintaining training records)
- Support Project Manager site admin as required.
- Liaise with field-based and office-based employees to confirm/assist in the completion of tasks
- General filing and office tasks
- Other duties as required and consistent with this role

Responsibility to Others:

- Attend and participate in team/business unit/corporate activities, meetings, and day-to-day work activities demonstrating respect and consideration for individuals and their experiences and expertise
- Communicate constructively with other team members and/or company employees
- Be aware of and communicate opportunities for improvement in processes, practices, or procedures
- Actively work with and support other team members and/or company employees to achieve business goals.
- Abide by company policies and procedures, and show ethical responsibility to self, team members, and customers.

OHS/Environment/Quality Responsibilities:

- Act in accordance with relevant HSE (Health & Safety and Environmental) Legislation and the Company’s matrix of HSE responsibilities
- Act in accordance with relevant Quality processes implemented by the Company
- Perform all specified duties under the company’s ISO & AS/NZS accredited Management Systems and Federal Safety Commissioner.

About You:
For success in this role, you're an adept professional with a proven track record in administrative support. We're looking for someone with relevant experience in similar roles. You should demonstrate and possess the following:

- Experience in administrative support in the same/similar industry
- Previous data entry experience
- Excellent provision of customer service
- Professional, friendly, and enthusiastic manner
- Well-developed organizational and administration skills
- High level of attention to detail
- Well-developed verbal and written communication skills
- Ability to manage time effectively and meet deadlines
- The ability to work autonomously
- Positive, proactive, professional approach
- Proficient with Microsoft Office including Word, Excel, PowerPoint, and Outlook

Working Conditions
- Must work two days onsite at VIVA Newport (Tuesday and Thursday)
- Must work one day onsite at the Port Melbourne office.
- Typically 6-7 days worked a fortnight, and could be more depending on business demands.
- Working hours: 7 am to 3 pm.

About Us
- Service Stream, together with its subsidiaries and affiliates, is a leading national service provider to develop and operate Australia's essential communications, energy and water networks in the telecommunications, utilities and transport industries. We specialise in the design, construction and maintenance of new and existing networks, and deliver end-to-end engineering and asset management solutions on behalf of our blue-chip client base._
- Service Stream is committed to building a workplace culture that values diversity and inclusion. We actively promote the employment of Aboriginal and Torres Strait Islanders, people with a disability, LGBTQI and other diverse groups to strengthen relationships and benefit our people, clients, and communities._
- Service Stream are a signatory to the Veterans Employment Commitment. We value the skills and experience of ex-ADF members and their partners and will strongly consider veterans who meet the key criteria for our employment opportunities._
- Service Stream does not accept any unsolicited resume referrals from external Recruitment or Labour Hire Companies._
Department

Administration

How to Apply