Facilities Assistant

2 weeks ago

Sydney, Australia Herbert Smith Freehills Full time

**SYDNEY - CBD, SYDNEY - MACQUARIE PARK**

**THE OPPORTUNITY**

We're seeking a friendly Facilities Assistant to undertake premises-related tasks and deliver exceptional operations service to our clients and stakeholders.

**What will your role look like day to day?**
- Respond to enquiries and requests promptly and professionally
- Assist with office relocations, maintenance, contractor management, fit-out works and the implementation of firm initiatives
- Assist the Facilities Coordinator with the coordination of subcontractors and suppliers associated with tenancy maintenance, including liaising with building management and all other premises-related functions.
- Coordination of new starter requirements, visitors and internal staff moves (e.g. issuing security passes; name plates; workstations)
- Assist with ergonomic set up requirements for staff (eg, raising of desks).
- Assist with the movement of furniture associated with maintenance tasks and office moves/floor moves.
- Assist with housekeeping duties and maintenance of kitchens and shower facilities. Manage laundry services for these areas.
- Maintaining stock in breakout areas/utility rooms as required.

**SKILLS, EXPERIENCE AND QUALIFICATIONS**

To be successful in this role, you will be service-oriented and pro-active. You'll have great communication skills and be a team player.

You'll also have:

- Demonstrated understanding of Facilities Management
- Proven experience working in a fast-paced environment
- Microsoft Office 365 version 2018 (Intermediate)
- Work Health & Safety and manual handling
- Previous handyman/trade experience is desirable

**GROUP / TEAM**

Office Operations

**GROUP / TEAM DESCRIPTION**

Our Office Operations function plays a central role in managing our working environment and the services within it, so that practice areas can serve their clients to the best of their ability. That goes beyond just ensuring that professionals have the client-facing and office services and equipment they need. It’s about ensuring that every space around our global network serves its purpose effectively, whether that’s an office, a breakout area or a conference room.

The team also makes sure that all-important legal documents are where they need to be through the mailroom and courier services, as well as overseeing document archival and retrieval. Our Office Operations function includes Procurement, Building Operations, Document Production, Business Continuity and Client Services & Travel teams.

**ROLE TYPE**

Business Services

**CONTRACT TYPE**

Permanent

**WORKING PATTERN**

Full Time

**DIVERSITY & INCLUSION**

We aim to have a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator and where we celebrate the uniqueness of our people. Our firm is made up of people with a range of experience and backgrounds. We strive to ensure that our inclusive environment means our people feel valued and able to perform at their best by being their authentic selves at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling engaged.

Herbert Smith Freehills

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