Aps6 Contracts Coordinator

**Job Details**:
**Location**

Box Hill

**Salary**

Up to AU$58.50 per hour

**Job Type**

Full Time

**Ref**

BBBH93672_1663573090

**Contact**

Samuel Beckett

**Posted**

about 5 hours ago

**Purpose of position**:
The Commission has engaged four (4) Contractors to deliver re-accreditation audit services under a Deed of Standing Offer. The purpose of the Contract Coordinator position is to develop and maintain reporting tools, provide analysis and insights to the management team. The Contract Coordinator will also be responsible for drafting and managing communications with the Contractors and basic contract management of contracts related to the delivery of re-accreditation audit services.
**Essential Requirements**:

- Excellent communication skill both written and verbal.
- Demonstrated experience and knowledge of contracts and procurement.
- High level attention to detail, accuracy and thoroughness in work undertaken.
- Exceptional problem solving and analysis skills.
- Demonstrated experience in critical analysis, data interpretation and conceptual skills with the ability to translate complex information into clear and logical statements based on evidence.
- Good time management and organisational skills with the ability to handle multiple tasks simultaneously and manage competing priorities.
- Culturally resilient and capable of managing and supporting change in a challenging environment.
- Experience of working within a human service, clinical and/or regulatory environment is highly desirable.

**Key Accountabilities**:
Reporting to the Director, Contract Management, your day-to-day responsibilities will include but not be restricted to:
Communications
- Draft clear, concise and articulate communications for Contractors and select the most appropriate medium for conveying information.
- Liaise with contractors and stakeholders as necessary.

Contract management
- Support the Assistant Director Contract Management with;
- drafting contracts and variations,
- arranging execution in accordance with delegations of authority,
- recording and maintaining contract information in the contract management system and
- ensuring contract records and securely saved in the document management system.
- Proactively manage the performance of contractors to ensure the team achieves the required performance.
- Support the Assistant Director Contract Reporting to ensure emerging risks are identified, costed, monitored and managed appropriately.
- Support value improvements and/or cost reduction initiatives to continually improve business performance.

Purchasing
- Work collaboratively with the Contract Officer by;
- Raising purchase requisitions in the finance system (Technology One), work flowing for financial delegate approval in accordance with delegations of authority and issuing Purchase Orders to Contractors.
- Reviewing and analysing payment claims/ invoices for receipt.
- Resolving any payment claim/ invoicing disputes with Contractors and
- Recording and maintaining payment information in the contract management system.

Contract analytics and reporting
- Support the Assistant Director Contract Reporting and work collaboratively with the Contract Reporting Officer.

Administration
- Provide meeting secretariat support as required including:

- Coordinating meetings across calendars
- Preparing agendas
- Taking minutes and actions
- Undertake other activities as requested.
- Complete all required mandatory training programs in the Agency. The timing and completion of the training will be discussed with the Agency's contact officer.