Administrative Assistant with Personal Assistant

3 days ago

Melbourne, Australia Methodist Ladies' College Full time

Ref Code
781650

Location
Melbourne

Category
Education Support

Sub Categories
Administration Support

The Role:
Administrative Assistant and Personal Assistant
Part-Time (4 days per week, 0.8 FTE: Mon, Wed - Fri)
Closing date: 2 December 2024

The school
MLC is a leading independent girls' day and boarding school in the inner east of Melbourne. Our unmatched breadth of learning and wellbeing experiences and environments inspires and supports MLC students to find and nurture their individual interests and talents and achieve their best.
Known for our commitment to excellence and innovation in education combined with the unmatched breadth of our curriculum, co-curricular activities, and College resources ensures our students discover their strengths and interests, nurture their talents, forge their own paths and achieve their best.
MLC students are empowered to be confident and resilient global citizens who possess the skills, knowledge and attitude to thrive throughout every stage of their schooling and in an ever-changing, globalised world.

About the Role
Are you an organised and proactive professional looking for variety in your workday? This hybrid position combines three days of administrative support with one day stepping into higher duties as Personal Assistant to the Head of Middle School.
As a key member of the Middle School team, you will ensure the smooth running of the Middle School Office, provide exceptional service to students, staff, and parents, and assist in coordinating important events and projects.

Key Responsibilities
Administrative Support (3 Days per Week):

- Manage student attendance records, including follow-up with parents and guardians.
- Maintain student files, co-curricular databases, and office documentation.
- Provide friendly reception support and assist with office coordination.
- Assist in the planning and organisation of Middle School events and assemblies.
- Prepare and distribute communications, term-specific materials, and handbooks.

Personal Assistant Responsibilities (1 Day per Week):

- Prepare and draft professional correspondence and meeting agendas.
- Oversee new enrolments, including interviews, documentation, and coordination with Admissions.
- Provide secretarial support, including minute-taking and project assistance.

About You
We are looking for a team player with:

- Proven experience in administrative or secretarial roles within a busy office environment.
- Strong organisational and multitasking skills with attention to detail.
- Excellent interpersonal and written communication skills.
- Advanced proficiency in Microsoft Office Suite and database systems.
- Professionalism, confidentiality, and adaptability to take on higher-level responsibilities.
- A commitment to the safety and wellbeing of students in line with Child Safe Standards.

Desirable:

- Qualifications in Administration or Secretarial Studies are highly regarded.

Why Join Us?
- Be part of a supportive and collaborative school community.
- Opportunity to take on varied responsibilities and develop your skills.
- Work in a dynamic and forward-thinking educational environment.

MLC puts child safety at the forefront and are committed to providing a child safe environment. The safety of our students is paramount and is the responsibility of all of our staff.

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