Administration Officer

**Administration Officer**:
**Job no**: 499620
**Work type**: Permanent Full Time
**Classification**: Band 4 - Commencing at $71,647 pa
**Categories**: Administration & Support, Youth Development

**About the role**:
In this role, you will provide administrative support to the City’s Youth Development Unit (YDU). Working closing with the Senior Administration Officer, you will undertake a wide range of administrative tasks including record management, purchasing and finance administration, preparation of correspondence, organising and coordinating resources for the team and liaising with internal and external stakeholders. There will also be a requirement to be located at Youth Hubs in both Central Geelong and Corio.

**Work type**:Permanent full-time
**Classification**: Band 4 Commencing at $71,647 pa plus super

Key responsibilities include:

- Supporting people leaders and team members to deliver activities in the Youth Development Unit.
- Provide administrative and operational support for key youth programs, initiatives and events.
- Provide frontline customer service by responding to inquiries from young people, families, and community stakeholders in a professional and supportive manner.
- Coordinate logístical arrangements for events, meetings, and training sessions, including venue bookings and catering.
- Assist the people leader in making improvements and support change processes.

**About you**:
To be successful in this role, you will have a strong administration background, with experience in customer service or a community service environment. You will be comfortable liaising with a diverse range of people, be highly organised with a keen eye for detail, enjoy troubleshooting issues and working in a fast paced environment. You will have the following experience:

- Demonstrated experience and skills in customer service roles, preferably in an administrative or community services setting.
- Proven ability to work in a fast-paced environment, balancing multiple priorities and deadlines.
- Strong IT capability with advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn and use digital systems.
- Excellent written and verbal communication skills with the ability to proofread, edit and draft professional correspondence.
- High-level organisation and time management skills with the ability to prioritise workloads effectively while maintaining attention to detail.

**Child Safety Responsibilities**:
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.

**Diversity and Inclusion**:
**We are the City**:
From parks to offices, childcare centres to works depots, leisure facilities to the Wool Museum and waterfront, our team plays a vital role in shaping our vibrant and growing community. Our community counts on us to get the essentials right while looking for ways to go beyond. By listening, collaborating, and focusing on sustainability, we strive to do the basics brilliantly and create a lasting impact. If you’re ready to be part of something bigger, join us in shaping the future of Geelong.

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

**Applications and Enquiries**:

- We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared._

LI - Onsite

**Advertised**: 11 Apr 2025 9:00 AM AUS Eastern Standard Time
**Applications close**: 21 Apr 2025 11:55 PM AUS Eastern Standard Time