Executive Assistant to Executive Group Manager

7 hours ago

Canberra, Australia Infopeople Full time

**Overview**
This position reports directly to the the Executive Group Manager - Environment, Heritage & Water.

**Key Accountabilities**
- Plan, coordinate and provide high-level secretariat support to conferences, functions, committees and meetings including preparing agendas and papers; taking minutes and following up on action items; preparation of reports and papers for presentation by the Executive, and liaison with senior stakeholders.
- Effectively coordinate the diverse range of matters submitted for the Executive’s consideration, identifying matters that need to be referred to others for further information or that need to be brought to the urgent attention of the Executive.
- Ensure that highly sensitive matters and files are organised, handled and stored appropriately in accordance with records management policies.
- Manage and maintain office systems relevant to the Executive’s office and identify areas where improvements can be made.
- Monitor the editorial quality of documents submitted to, or distributed on behalf of, the Executive.
- Liaise effectively with key internal and external stakeholders to provide timely advice and information to meet business objectives and address operational service delivery issues.
- Contribute as part of the wider administrative support team to undertake office management and administrative duties.
- Maintain records in accordance with the Territory Records Act 2002.
- Ability to work within an Activity Based Working Environment
- Understand and work within the ACTPS Code of Conduct and ACTPS values of respect, integrity, collaboration and innovation, and model behaviour consistent with the ACTPS Respect Equity and Diversity framework.
- This position may involve direct supervision of staff.

**If this sounds like you**:
**Infopeople - Tiffany Rosal**

3722601

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