Office Coordinator

Permanent position based in Cardiff
- Flexible working hours with excellent working conditions and benefits.
- Play an essential role in providing professional administrative support.

Bis are now currently recruiting for an Office Coordinator to join our administration team at our Jaxam office in Cardiff. Reporting to the Administration Team Leader, this role is a core position that provides full support in administrative and compliance functions for the Jaxam Business. Duties of the role will include but are not limited to; Raising work orders and purchase orders, entering budgets, timesheet reconciliation, contractor management, preparing and finalising job packs and all other general administrative requirements for the Jaxam workshop. Hours for this position are flexible between 7.00am and 5:00pm Monday to Friday.

This is an excellent opportunity for an experienced administrator that wants to make this role their own. You will work with the Workshop Manager, leading hands, and business support services to manage the facility and its compliance to ensure all processes are uniformed and compliant to all standards in the business.

**Key responsibilities for this role include**:

- Raising Work Orders and Purchase Orders into our systems (JD Edwards - Oracle)
- Reconcile and Process timesheets and weekly payroll.
- Prepare and finalise all job packs and work scopes for the repairs and maintenance of machinery.
- Contractor management on site.
- Manage uniform/PPE requirements for all workshop employees.
- Maintain all training records and the training matrix for all employees.
- Arranging Medicals, caba’s and any required training for the field service team.
- Manage uniform/PPE requirements for all field service employees.
- Record all safety stats, and complete monthly office and environmental inspections.
- Demonstrate commitment to our goal of Zero Harm
- Perform all general administrative requirements for site.

**The successful applicant will possess**:

- 4+ years' experience in an administration role
- Ability to understand impacts of operational decisions
- High level of initiative and problem-solving skills
- Excellent Organisational Skills
- Ability to manage fluctuating workloads
- Advanced computer literacy (Microsoft Office Suite)
- Experience using JD Edwards, invoicing and purchasing experience (highly desirable)
- Excellent communication skills - Interpersonal, written and verbal

At Bis we do not just look at your qualifications, licenses, or experience - we want to ensure every team member lives the values of Zero Harm, Unity, Passion, Excellence and Relationships.

**Benefits of Working for Bis**:
In addition to providing a competitive salary, we provide job security with long-term (and long standing) existing customer contracts. Some of the benefits of working for BIS include:

- Novated leases of Motor Vehicles through SGFleet
- Bupa private health insurance corporate discounts
- Corporate discounts on motor vehicle purchases with Toyota (Mackay)
- Corporate discounts with Hertz Australia for car rental
- Education assistance
- Employee referral programs (between $1000 to $2500)

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**Who is Bis?**

Bis is a resources logistics company that provides technology-enabled haulage, materials handling, specialised equipment hire and value chain solutions for customers across 50 sites throughout Australia.

Since 1915, we have delivered customer-led innovations that optimise our customer’s operations. Our people are passionate and inventive. They believe in better, look after each other and live by our values. We work hard in creating a supporting, inclusive and engaging environment because by doing so, our people succeed.

**About Our Recruitment Process**

At Bis, we are committed to employing individuals who align with our values. These values speak to the heart of who we are as an employer, a partner to our customers, a brand and a corporate citizen. They help shape our culture and guide our actions. As such, they drive our collective purpose to deliver, every day.

As part of our recruitment process, there are a number of checks which may be conducted to demonstrate your suitability for a role. These include but are not limited to National Police Checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.