Receptionist/administration

11 hours ago

North Sydney, Australia BJI Accountants Full time

**Job description**

We are seeking a highly organised, proactive Receptionist/Administration coordinator to join our boutique Chartered Accounting firm in our North Sydney CBD Office. Please note this position is **in office only** & there are no remote options.

**What you'll be doing**
- **Front desk reception**: Greeting clients, answering calls, managing staff calendars, attending to messages, call transfers, client relations & scheduling appointments. Attend to kitchen, Adhoc tasks, printing requirements & run small errands.
- **Provide administrative support**:

- Collecting & processing client mail
- Manage office inventory stock levels & place orders accordingly
- Banking and Petty Cash record/reconciliation
- Oversee office creditors & assist in processing payments
- Accounts payable & Aged Debtors
- Physical filing, digital file management & digitising records
- Work alongside accounting staff following firm procedures
- Participate in monthly security training & liaise with our IT company
- Invoicing & receipting
- Prepare Jobs received for accounting staff, prefilling & prepare ATO reports
- Oversee deadlines
- Liaising with ASIC, ATO & other government bodies as required
- Maintain client records

**What we're looking for**
- 1+ years’ experience in similar reception or administrative roles
- An understanding & respect for client confidentiality & data protection
- Strong communication skills
- Strong typing ability
- Team player with ability to multitask
- Proficiency in Microsoft Office suite (Word, Excel, Outlook, Explorer)
- Strong organisational skills and attention to detail are mandatory
- Willingness to learn, follow procedure & be part of a team
- Written & verbal fluency in English
- Experience working in an accounting firm
- Familiarity with Handisoft Tax products
- Familiarity with the Australian Taxation Office

**As such, to be considered for this position an applicant must submit a resume with a covering letter addressed to Emelia Wilkinson. Any addressed to the hiring manager, HR etc will be disregarded.**

**Your cover letter should include**:

- How many years of experience you have in a similar role?
- Which Microsoft Office products / software you are experienced with?

**Job Type**: Contract
Contract length: 12 months

Pay: $35.00 - $40.00 per hour

Expected hours: 22.5 per week

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 06/06/2025
Expected Start Date: 16/06/2025

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