Executive Assistant

2 weeks ago

Derrimut, Australia Commercial Motor Vehicles Pty Ltd. Full time

About CMV Truck and Bus CMV Truck & Bus are the Victorian dealer for Volvo Group Australia (Mack, Volvo and UD Trucks) and have over 500 employees with 8 main dealerships across Victoria. We sell trucks and buses and provide service and parts for our complete range as the authorized dealer network. CMV Truck and Bus is a subsidiary of the CMV family-owned group of companies and are proud to be a privately owned Australian based company, with over 88 years of operation and experience. We have over 1900 staff nationally and continue to grow, promoting from within and working with some of the best in the business. Ideally suited to an experienced, highly efficient and proactive individual, this full time position will report to the General Manager - Western Victoria and Branch Manager. With a demonstrated capacity to provide high level executive support in a professional and confident manner, this is an exciting opportunity to work in a values driven organisation, performing a pivotal role in the success of our Senior Leadership Team. **Key responsibilities**: - Manage the General Manager’s & Branch Manager’s diaries, scheduling appointments and meetings, coordinating travel and identifying actions and priorities - Assisting with the onboarding process of new employees - Event Management and coordination, including staff wellbeing programs - Brief the Managers on key matters, ensuring adequate preparation by providing appropriate documentation as required - Provide confidential administrative support on key projects and strategic initiatives - Reconcile personal expenses in a timely manner and in accordance with Finance Department requirements - Coordinate Team events, overseeing event arrangements and collating presentation content to ensure a high level of execution - Monitor and follow up on Manager’s accountabilities, acting as a key contact for queries and resolutions across the team - Provide additional support to the broader executive team if and when required **What’s on offer**: - Australian and long standing family owned business operating global and premium brands - Competitive salary, mobile phone and laptop - Free on-site barista coffee, on-site gym and parking with subsidised café - Access to corporate discounted insurances and wellbeing offerings - Paid parental and volunteer leave programs - Annual company family events and gift hampers **To be successful, you will have**: - Proven capability providing administrative executive level support - Previous experience with project management support desirable - High proficiency in Microsoft Office - Excellent written and interpersonal skills - Exceptional organisational skills, with the ability to multi-task while remaining calm under pressure - Energetic, proactive and an ability to influence outcomes and work autonomously - Confidentiality, discretion and professionalism - Business Administration qualification/certification desirable If you have the skills and experience necessary and want to become an important part of our successful team then please click "Apply" to submit your cover letter and resume.

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