Office Manager

**Job no**: 494223

**Work type**: Part - Time (T&A)

**Location**: Melbourne CBD

**Categories**: Finance

Position Description

**Corporate Office Manager**

**Division: Financial Management**
**Location: Melbourne CBD**
**Type**:Part Time (3 months Fixed Term)**

**About Us**

At Yooralla, we believe that exceptional customer service starts with employees who love what they do. Our people are committed to supporting people with disabilities to live the life they choose and obtaining the best possible outcomes for our customers. We have played an active role in improving public awareness and progressing the nature of disability support in Australia for 100 years.

**About the Role**

To manage corporate head office administrative functions.

To provide high level administrative and project management support to the Company Secretary around projects and events when required.

Provide Leadership support to reception staff.

**Corporate Office Management**
- Lead and manage Yooralla’s procurement of consumables and office supplies
- Liaise with customers, stakeholders, staff and managers across the organisation on various issues effecting both the corporate office and the broader organisation
- Manage tenancy issues including maintenance and security
- Facilitate the dissemination of building information to relevant staff
- Supervise the maintenance of office equipment and furniture
- In conjunction with OH&S team manage the OH&S responsibilities relating to the corporate head office including fire and safety briefing for new starters, visitors and contractors; management of fire warden information and training compliance and lead evacuation procedures and drills

**Reception & Shared Office Support**
- Provide mentoring support and leadership support to the reception staff
- Manage reception functions and resources
- Deliver administration support to Contracts & Infrastructure relating to property and fleet issues
- Maintain the corporate contracts register
- Drive quality and continuous improvement of all corporate office services

**Company Secretary Support**
- Administration
- Provide Executive support to the Company Secretary
- Assist in preparation of Board and Committee reports
- Draft correspondence as required
- Administer the register of directors’ interests, membership register, renewals and packs
- Prepare and distribute Board members appointment packs
- Corporate Governance
- Assist in the preparation of Finance Infrastructure and Investment Committee and Board calendars
- Assist in the compliance with Finance Infrastructure and Investment Committee Terms of Reference
- Administer the currency of Board policies
- Contribute to governance-related projects
- Regulatory Compliance
- Assist in the management of all lodgments with ASIC/ACNC in a timely manner

**Privacy, Confidentiality & Security**
- Maintain privacy and confidentiality of information relating to corporate guests, stakeholders and customers

**About You**:
***To be successful in this role, you will need:
**Mandatory Requirements**:

- Current National Police Record Check
- International Police Check (if required)
- Working with Children Check (if required)
- Current driver's licence to drive in Australia (if required)

**Qualifications**
- Tertiary level qualification (diploma or degree) in office management
- A qualification or experience in project management, administration or community services management (preferably with a focus on disability and or human resource management) would be highly regarded.

**Professional Experience**
- Demonstrated experience at a senior administrative or project management role within a high volume, pressurised and demanding environment
- Prior experience in providing leadership support to support staff
- Experience with Client Management and Records Management Systems would be highly regarded

**Key Knowledge Areas**
- Experience in working at a senior administrative level supporting senior staff, preparing reports and other operational requirements.
- Significant understanding of, and a commitment to, the delivery of services to people with a disability
- Experience working with document management systems
- Thorough knowledge of business administration

**Personal Skills and Attributes**
- High level interpersonal, written and oral communication skills
- Ability to liaise effectively with a range of staff, managers, customers and other stakeholders
- Ability to lead and motivate staff
- Excellent time management and organisational skills
- Ability to manage and resolve conflicting demands
- Ability to work independently and as part of a team
- Problem-solving and decision-making skills
- Capacity to work effectively to deadlines
- Ability to adapt to a constantly changing environment
- Attention to detail and a high level of accuracy

**Working with Yooralla**

We employ individuals dedicated to providing quality, sustainable and flexible services, that uphold human rights and create oppor