Executive Assistant to Group CEO

4 days ago


Box Hill, Australia St Vincent de Paul Society Full time

**Join one of Victoria's leading not for profits**:

- **Competitive Salary, Purpose Driven Opportunity**:

- **Full Time, Ongoing Role**:

- **Box Hill, Victoria**

Are you a dynamic, proactive professional with a passion for supporting senior leaders in making a meaningful impact? Do you thrive in fast-paced environments, have exceptional organizational skills, and enjoy building relationships with key stakeholders? We have an exciting opportunity for you to join our team as the Executive Assistant to our Group CEO and Senior Leadership Team.

**About us**
On the frontline and face-to-face, the St Vincent de Paul Society Victoria and its wide network of over 12,000 volunteers provide practical welfare support, advocacy and friendship for the most vulnerable members of our community. Key services include Vinnies Shops; Vinnies Soup Vans; support programs for people experiencing mental illness; home visitation; youth programs; assistance for asylum seekers and refugees; education and tutoring; and a range of other volunteer-run initiatives that assist people in need.

Through these programs, we offer 'a hand up' to people in need by respecting their dignity, sharing our hope, and encouraging them to take control of their destiny. Driven by this mission, the Society is one of the most recognised and highly regarded charitable organisations that has been providing support to Victorians for 160 years. As part of our eCommerce team, you’ll play a vital role in connecting our products to customers nationwide, all while fostering a culture of continuous improvement and growth.

**The Role**
As the Executive Assistant, you will be the backbone of the CEO’s office and a trusted partner to our Senior Leadership Team (SLT). You will manage the day-to-day operations of the CEO’s office, providing high-level administrative and project support. From coordinating complex schedules and preparing executive reports, to managing stakeholder relationships and organizing key events, this role requires someone who can juggle multiple tasks with precision and poise.

**Key Responsibilities Include**:

- Overseeing the daily operations of the CEO’s office, managing schedules, and handling correspondence.
- Supporting the SLT with meeting coordination, minute-taking, and follow-up on action items.
- Preparing executive papers, reports, and presentations.
- Facilitating communication between the organization and external partners, including government departments and community service stakeholders.
- Coordinating travel, events, and off-site meetings for the CEO and SLT.
- Ensuring strict confidentiality and professionalism in managing sensitive information.
- Identifying opportunities to improve administrative processes and enhance the efficiency of the CEO’s office.

**What We’re Looking For**
We are seeking a dedicated and resourceful individual with the following qualifications and experience:

- A degree in Business Administration or equivalent.
- Extensive experience providing high-level executive assistance, ideally in a not-for-profit setting.
- Exceptional organizational skills with the ability to manage multiple deadlines and competing priorities.
- Strong communication skills—both written and verbal—with the ability to liaise effectively with diverse stakeholders.
- Experience in project coordination and familiarity with SharePoint (desirable).
- Ability to work autonomously and solve problems with a practical, solutions-oriented approach.
- High degree of computer literacy, including advanced proficiency in MS Office (Word, PowerPoint, Excel, Outlook).

**Why work for us? We offer**:

- Salary packaging providing employees in the community sector with tax benefits over and above their salary. It means the real value of a salary package can be significantly higher than the nominal value.
- Flexible working model - Hybrid working environment.
- We believe in families, so we like to provide a family-friendly environment in which to work.
- We offer a place where you know you are contributing to a firm committed to helping others. We are passionate about #Social Justice.
- We have some great talent who are happy to share their experience and skills to help you on your way.
- We live and breathe our values.

This role offers the chance to work closely with a dynamic leadership team, helping to drive meaningful outcomes in the community services sector. You’ll be part of an organization that values collaboration, innovation, and a commitment to making a difference.
- Please note that prior to any offer of employment, pre-employment checks must be completed. These will include reference checking, a national criminal history check and current working with children check._

**_ St Vincent de Paul Society Victoria is proactive in supporting child safety_**

**_ We value diversity and aim to build an inclusive environment that champions, embraces and respects differences._



  • Box Hill, Australia St Vincent de Paul Society Full time

    **Executive Assistant to Group CEO and Senior Leadership Team**: - **Location: Box Hill, Victoria**: - **Full-Time | Ongoing | Competitive Salary | Purpose-Driven Opportunity** - Are you a proactive and dynamic professional with a talent for managing complex schedules and supporting senior leaders in their mission to make a real difference?_ - Do you...

  • Executive Assistant

    55 minutes ago


    Notting Hill, Australia Kite Magnetics Full time

    **About Us**: **Position Overview**: As an **experienced and highly capable Executive Assistant (EA)** you will provide strategic and operational support to the CEO and Chief of Staff. This is a pivotal role in a fast-paced and dynamic environment, requiring initiative, discretion, and the ability to anticipate needs and adapt to shifting priorities. You...

  • Executive Assistant

    52 minutes ago


    Box Hill, Australia Eastern Health Full time

    **Title**:Executive Assistant**: - Requisition ID: 4274 - Location: Box Hill, VIC, AU, 3128 - Job Posting Date: 26 Aug 2025 Do you work for Eastern Health currently? If so, please log in to Eastern Health Careers Employee Login using your network login details to see the full range of jobs available to you **Executive Assistant for Executive Director...

  • Executive Assistant

    7 days ago


    Box Hill, Australia Monash University Full time

    **The Opportunity** The Eastern Health Clinical School is seeking an Executive Assistant to the Director of Medical Student Programs. This role sits at the centre of a busy, high-performing medical education environment, ensuring the Director’s office operates seamlessly and efficiently. The position oversees the coordination of meetings and events,...


  • Chester Hill, Australia Rashays Cafes and Restaurants Full time

    **Are you RASHAYS next new leader?** We are seeking a CEO to lead RASHAYS into the future. In this role you will have over-arching responsibility for the company’s overall operations. Including, delegating, directing, driving profitability, managing organisational structure and business direction, business planning and strategy and communication between...


  • Box Hill, Australia St Vincent de Paul Society Full time

    **Executive Assistant to State President and Company Secretary** - Provide executive assistance to State President and Company Secretary. - Proficiency in minute taking, inbox and diary management, and coordination. - Competitive Salary + Tax reducing Salary Packaging. **About St Vincent de Paul Society** We are the St Vincent de Paul Society Victoria or,...


  • Summer Hill, Australia Angus & Coote Full time

    About us The James Pascoe Group (JPL Group) consisting of Prouds the Jewellers, Angus & Coote and Goldmark is a national retail chain operating over 450 stores being the largest specialist jewellers in Australia. With over 100 years of jewellery experience, the JPL Group prides itself on sourcing products from around the world in order to provide a large...


  • Box Hill, Australia St Vincent de Paul Society Full time

    **Join one of Victoria's leading not for profits**: - **Key support role to General Counsel and Company Secretary**: - **Full-Time, Hybrid working model**: - **Competitive Salary + Super + Tax Reducing Salary Packaging**: - **Box Hill, Victoria** **About St Vincent de Paul Society** For 170 years, we have been providing practical and compassionate...


  • Box Hill, Australia Department of Families, Fairness and Housing Full time

    THE ROLE The Family Group Conference pilot will focus on supporting vulnerable families to make decisions about the care and safety of their children early in Child Protection involvement, strengthen their engagement with services, and to divert families from further statutory involvement including the need for legal intervention. The pilot will operate in a...

  • Compliance Manager

    2 weeks ago


    Box Hill, Australia Hampton Institute of Vocational Education (HIVE) Full time

    **Compliance Manager** **About Us**: HIVE is a Registered Training Organisation (RTO) # 22341. We successfully deliver government-funded and non-government-funded, nationally recognised qualifications. We offer qualifications from a Certificate III Level to an Advanced Diploma level, and Short Courses. We have been uniting our learners' career aspirations...