Executive Assistant

Senior School (Admin) | Toowoomba

Closing date: 24/08/2025
- Full time opportunity
- Dynamic executive support position
- Excellent facilities and conditions

Are you an experienced Executive Assistant ready for a new challenge in a dynamic and prestigious school environment?

Toowoomba Grammar School is seeking a highly organised, proactive and professional **Executive Assistant - School Operations** to provide executive-level support to the **Deputy Headmaster, Head of Senior School and Director of Boarding**.

This is a newly created role, offering a rare opportunity to build and shape the function from the ground up. You will work at the heart of school operations, supporting key leaders and playing a vital role in student support, event coordination, stakeholder communication, and operational excellence.

**About the Role**:
You will provide comprehensive executive support, including calendar management, meeting preparation, internal communications, student leadership support, and high-level event planning. With access to confidential and sensitive information, discretion and professionalism are essential. You’ll also contribute to key school-wide processes and foster strong relationships with staff, students, and families.

**Your Key Responsibilities**:

- Executive and administrative support to senior leaders
- Communication and stakeholder liaison
- Event planning and coordination
- Oversight of internal communications and school calendars
- Contribution to school operations and compliance processes

**What We’re Looking For**:

- Demonstrated experience in a senior Executive Assistant or high-level administrative role
- Proven ability to manage competing priorities with discretion and professionalism
- Strong interpersonal, written and verbal communication skills
- High level of digital literacy, including Microsoft 365 and document management systems
- Experience in education or large organisational settings highly regarded
- Familiarity with Student Information Systems or school operations is advantageous

**Why Join Us?**
- Be part of a respected and forward-thinking school community
- Work in a collaborative and supportive team environment
- Play a key role in shaping this new position and driving operational efficiency
- Enjoy a role that offers variety, autonomy, and meaningful impact

**About Toowoomba Grammar School**

Toowoomba Grammar School was founded in 1875 and is a member school of the Great Public Schools Association of Queensland (GPS). It is an independent non-denominational day and boarding school for boys with a total enrolment of 1,200 from Preparatory to Year 12. There are approximately 300 boarders in the School coming predominantly from throughout Queensland, Northern New South Wales and the Northern Territory. The School’s campus covers 20.5 hectares and is located one kilometre from the centre of Toowoomba.

It is our vision that our boys will graduate from TGS with the skills to be independent, well-balanced, and successful in life. That they are boys of good character who respond well to challenges and achieve life-long wellbeing.

TGS has been honoured with The Educator’s 2024 5-Star Employer of Choice award. The Award acknowledges excellence in providing competitive salaries, employee benefits, professional development opportunities and nurturing a culture of inclusion and respect.

**Grammar 150**

In 2025, Toowoomba Grammar School will be celebrating its 150th anniversary. We are calling it Grammar 150 and this will be an incredible year for the School. Click here to learn more about Grammar 150 and what you can expect if you were to join TGS in 2025.

**Selection Criteria**:
You will be able to demonstrate your ability and commitment to:
**Executive Support and Administrative Experience**

**Communication and Interpersonal Skills**
Excellent written and verbal communication skills, with the ability to prepare professional correspondence, reports, and presentations. Proven ability to liaise confidently and effectively with a wide range of internal and external stakeholders, including parents, students, staff, and external partners.

**Organisational and Time Management Skills**
Strong organisational skills with the ability to manage multiple priorities, deadlines and complex scheduling demands with a high level of accuracy and attention to detail. Ability to work independently and exercise sound judgement in a dynamic environment.

**Discretion and Confidentiality**
Proven capacity to handle sensitive and confidential information with the highest level of integrity, discretion and professionalism, especially in an educational or high-trust setting.

**Event Planning and Coordination**
Experience in coordinating events or functions, including managing logistics, invitations, catering, audiovisual requirements, and communications. Ability to work collaboratively with various teams to ensure successful event delivery.

**Digital and Systems Proficiency**
High level of