
Executive Assistant
7 days ago
The Glennie School, located in Toowoomba, is a leading kindergarten to year 12 Anglican girls’ day and boarding school. Established in 1908, the School has a proud reputation for providing a well-rounded education that enables students to learn, flourish and be happy in all aspects of their lives
**About the Role**:
The Executive Assistant (EA) to the Business Manager (BM) is responsible for the efficient operations of the Business Manager's Office and the provision of high-level confidential, professional, effective, and timely support to the Business Manager.
This is a term-time position with the requirement to work an additional 7 weeks per year for a total of 44 weeks worked out of 52.
**Key Tasks and Responsibilities**:
- Provide assistance and support as required in relation to document collation, including,composing, editing, designing, and formatting documents, and spreadsheets, or completing other administration tasks;
- Assist with confidential correspondence between the school and third parties;
- Provide assistance with administrative arrangements for meetings, School functions, and events, including organising catering;
- Assist with the annual financial audit, collation of documentation;
- Assist with the collation of reporting to various external bodies, such as census data, grant acquittals, and ABS survey data as directed;
- Liaise with relevant staff to conduct research, gathering internal and external data to support grants requests and write grant proposal drafts;
- Manage the coordination of external third-party bookings for use of the school’s facilities;
- Provide tours of facilities in relation to bookings where required;
- Maintain a register of school policies and distribute for review and updating to appropriate staff members where review dates are approaching;
- Maintain and update School policies that relate to the Business Manager’s responsibility areas, including the School Council;
- Provide secretariat support for the Glennie Foundation and other Council
sub-committees or School committees as required; including scheduling meetings, maintaining actions registers, preparing and circulating meeting papers, taking minutes, and communicating with committee members;
- Provide support to Reception when required.
**About you**:
- Excellent communication skills;
- A positive disposition;
- The ability to manage competing priorities and organize multiple tasks in an efficient manner;
- Sound knowledge and use of Microsoft office systems, including Word, Excel, etc.
- Experience in finance administration;
- Self-motivated and proactive;
- Experience providing secretarial support for Committees.
**Experience**:
- Effective interpersonal relationships with staff;
- Demonstrated consistent and high degree of attention to detail;
- Ability to display initiative in the performance of duties;
- Sound knowledge of customer service principles.
**How to apply**:
The successful applicant must be supportive and sympathetic to the ethos of Anglican Schools and must hold a current paid Working with Children “Blue Card” or “Exemption Card”, as appropriate, prior to your commencement date.
-
Executive Assistant
3 weeks ago
Toowoomba, Queensland, Australia Toowoomba Grammar School Full timeAre you an experienced Executive Assistant ready for a newchallenge in a dynamic and prestigious school environment?Toowoomba Grammar School is seeking a highly organised,proactive and professional Executive Assistant –School Operations to provide executive-level support tothe Deputy Headmaster, Head of Senior School and Directorof Boarding.This is a newly...
-
Executive Assistant
3 weeks ago
Toowoomba, Queensland, Australia Toowoomba Grammar School Full timeAre you an experienced Executive Assistant ready for a newchallenge in a dynamic and prestigious school environment?Toowoomba Grammar School is seeking a highly organised,proactive and professional Executive Assistant –School Operations to provide executive-level support tothe Deputy Headmaster, Head of Senior School and Directorof Boarding.This is a newly...
-
Executive Assistant
7 days ago
Toowoomba, Australia GBA Consulting Engineers Full time**Introduction**: About us Established in 1945, GBA Consulting Engineers are an engineering consultancy that provides services including Engineering, Survey, Building Consultancy, Cultural Heritage & Environmental, Design and Project Management across central and western Queensland. We strive to improve the lives or people in regional and remote communities....
-
Executive Assistant
4 days ago
Toowoomba, Australia Toowoomba Grammar School Full timeSenior School (Admin) | Toowoomba Closing date: 24/08/2025 - Full time opportunity - Dynamic executive support position - Excellent facilities and conditions Are you an experienced Executive Assistant ready for a new challenge in a dynamic and prestigious school environment? Toowoomba Grammar School is seeking a highly organised, proactive and...
-
Broker Assistant
5 days ago
Toowoomba, Australia Maxwell Stone Consulting Full timeSupportive & friendly environment with excellent culture - Respected and growing insurance brokerage - 12 month FTC with possibility of moving to Permanent Outstanding opportunity for an insurance professional to join this highly respected and growing business as an Assistant Account Executive / Assistant Broker. Work with an amazing team, strengthen your...
-
Account Executive
2 weeks ago
Toowoomba, Australia Maxwell Stone Consulting Full timeSupportive & friendly environment with excellent culture - Highly respected and growing insurance brokerage - Excellent career prospects & competitive remuneration package Outstanding opportunity for an insurance professional to join this highly respected and growing business as an Account Executive / Assistant Broker. Work with an amazing team, strengthen...
-
Executive Officer
2 weeks ago
Toowoomba, Australia Queensland Government Full timeAbout TAFE Queensland TAFE Queensland is proud to be the largest and most experienced Vocational Education and Training provider in the State. For more than 140 years, TAFE Queensland has delivered practical and industry-relevant training to provide students with the skills and experience they need to build lifelong careers. We have recently been named State...
-
Marketing Coordinator
7 days ago
Toowoomba, Australia Nexus Executive Services Full time**Rewarding Career Opportunity** **Competitive Remuneration & Conditions** **Global Industry Leader & Lifestyle Location** This is an exciting opportunity for a talented professional to play a key role in the execution of marketing strategy for a global industry leading organisation. Doing so will call as heavily on your passion and flair for marketing,...
-
Director Office Of The Chief Executive
19 hours ago
Toowoomba, Queensland, Australia Darling Downs Hospital And Health Service Full timeDarling Downs Health is seeking a dynamic and experienced Director, Office of the Chief Executive.This pivotal role offers the opportunity to influence strategic direction, drive organisational excellence, and support the Chief Executive in delivering safe, high-quality healthcare across the region.You will bring expert leadership, sound judgement, and a...
-
Relationship Executive
2 weeks ago
Toowoomba, Australia Bank of Queensland Full time**About the Role** We here at BOQ Group are looking for an experienced Agribusiness banker to join us in our brand-new Relationship Executive role. This Relationship Executive (Agribusiness) will be handed an empty customer portfolio to build and manage, with a dedicated Analyst as support. This role will be instrumental in building and expanding our...