Receptionist/administration Support
1 day ago
The Receptionist/Administration Support is to provide front house and clerical assistance to contribute to the efficiency of the Staff, effective management of the office, its systems and working environment.
**Key Duties**:
- Perform reception duties in a courteous and timely manner
- Greet walk-in Visitors, ensure sign-in, contact responsible staff member promptly
- Data entry, document formatting, memo circulation or posting, arranging printing/binding
- Be familiar with the Office Manual, Policies and business structure
- Daily check and distribution of mail; and, courier items check and distribution both inward and outward. This includes incoming sample drop offs. Arranging timely collection of waste from the premises
- Maintain PPE, Consumables, office supplies, inclusive of weekly groceries
- Dispatch to new employees their PPE, fieldnotes, consumables, in accordance with HR and Line Managers’ instructions on the requisite Onboarding form
- Advance set-up of video conferencing when cc’d or requested. This may include set up for training at the request of HR, presentations, meetings, workshops and may require simple refreshments/water, materials preparation/printing, Attendance Sheet, review sheet, and tidy up may also be necessary
- Ensure Garage/Warehouse, Driveway, Kitchens, meeting rooms and bulletin boards are always tidy and related equipment is in working order
- Assist with work functions as required
- Undertake ad hoc or urgent duties as requested
- Undertake administrative duties including but not limited to scanning, collating documents, photocopying, filing, answering phones, assisting with client enquiries, data entry, document formatting, memo circulation or posting, arranging printing/binding
**Expectations**
- Ensure Admin/Reception tasks are covered when at lunch, running an errand, or otherwise
- Ensure the Reception area including desk, floor and entrance areas are orderly, and Firehose/extinguisher access is unobstructed at all times
- Understanding of ADE’s Policies, Capability Statements and Office Manual to follow and promote consistent protocols and etiquette e.g. document control or branding; ensuring org structure is respected to sensitively report/escalate enquiries or issues
- Exercise discretion where employees call in sick, or in matters which are referred to HR, Finance or Line Manager on a need to know basis
- Read or attend ADE’s induction programs, as deemed relevant by HR and Line Manager: updates to office WHS and IMS, Company Philosophy and Approach, to ensure a working knowledge of procedures for facility and office-related aspects of WHS, QA, EMS
- Ensure all duties and time-critical tasks/requests are completed within the expected timeframes, confirming with task originators
**Qualifications - Personal Abilities/Aptitudes/Skills**:
- Present and conduct yourself in a professional manner as not to bring ADE into disrepute
- Professional demeanor in verbal and written communication with all relevant Stakeholders
- Discipline to establish a daily routine, work methodically, accurately and efficiently
- Able to prioritise workloads in line with Staff/others’ deliverables; completing tasks in a timely and efficient manner
- Intermediate (or above) proficiency in MS Suite, particularly: Word, Excel, PowerPoint
- Able to work independently and as part of a team professionally at all times
- Understand company certifications and accreditations within a multi industrial environment
- No agencies at this time_
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