Records and Property Administrator

Location: Geelong

Job type: Full time

Organisation: Department of Justice and Community Safety

**Salary**: $58,539 - $75,175

Occupation: Prison and Corrective Services

Reference: VG/MULTIDEC2024

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation, or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?
- ** Utilise your administration expertise to provide support and advice to the**Corrections Victoria** branch**:

- **2x Ongoing, Full-Time** opportunities to work with a high-performing and passionate team in the Victorian Public Service**:

- **VPS Grade 2: $**58,539 - $75,175** plus superannuation.**

**About Us**:
The Barwon Southwest Prison Precinct incorporates four custodial facilities located 6km north-west of Lara, 20km from the centre of Geelong and about 70km from Melbourne. The four custodial facilities consist of two maximum security prisons being HM Prison Barwon and Western Plains Correctional Centre and medium security prison Marngoneet Correctional Centre and Karreenga Annex. The BSW Prison Services Team provides both operational and administrative services to HMP Barwon, Marngoneet Correctional Centre and the Karreenga Annex.

**About the Role**:
A Records and Property Administrator provides strong administrative support in handling sensitive Prison and Prisoner documentation, administrative and business support services. In the context of a prison, a Record Officer provides a range of corporate support services, within the unique operational environment of the correctional facility. In context the role requires a strong focus on customer service, teamwork, integrity, accuracy, compliance, and timelines.

The Records and Property Administratorr is responsible for maintaining the prisoner property stores stock levels, safekeeping of prisoner's stored property, prisoner property requests, the prisoner's greens store and valuables register. This position is an integral role in the transfer of prisoner's personal items between prison locations.

Some of your duties will include:

- As part of the Records & Property team, and under supervision, providing high quality services and perform all functions pertaining to prisoner records, Individual Management File (IMF) registry and prison archives at BSW prisons.
- Coordinating the preparation of all documentation relating to a prisoner's transfer, classification, release and court appearances and undertake operational processes associated with the prison's bails and discharges.
- Controlling and managing the daily operations of the Prisoners information into the PIMS and E*Justice Systems.

To learn more about this role before applying, please read the attached position description.

**About You**:

- Well-developed computer skills.
- Ability to undertake inquiries, prepare reports, correspondence and statistical returns.
- Sound knowledge of relevant legislation, policies, procedures, guidelines and regulations.

**How to Apply**:
**_ FOR INTERNAL VPS EMPLOYEES:_**

**IMPORTANT INFORMATION**:
**CHILD SAFE STATEMENT OF COMMITMENT**:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.