Corporate Document Controller

1 week ago

Sydney, Australia SICE Pty Ltd Full time

SICE ANZ is currently seeking a Corporate Document Controller who will play a key role in the delivery of various large infrastructure projects in Sydney by supporting the effective quality control, management, submission and storage of documentation throughout the project lifecycle.

The day-to-day activities of this position will include:

- Create and maintain the corporate/project document control register.
- Administer the Document Management System (e.g., SharePoint, Confluence, etc.) to preserve and protect the information from misuse or misappropriation.
- Manage the front and back end of the SICE’s SharePoint site to ensure it is updated and addresses the changing business needs.
- Maintain different project registers and databases as required, including access management to ensure users get appropriate read/write privileges.
- Assess and validate that all documentation meets the corporate/project quality standards.
- Organise and archive corporate/project documents
- Facilitate the submission of all project documentation through the specific project software within the time and quality parameters, including adherence to the established operating procedures during document submissions.
- Assist in the creation of procedures to guarantee the appropriate management of the project records.
- Provide other administration support as required
- Provide support to managers and leaders when required

**Requirements**:

- Previous experience in document control or similar project support roles
- Solid understanding of SharePoint and Microsoft365 tools, e.g., Power Automate
- Solid command of MS Office, especially MS Word and Excel (Advanced preferred)
- Solid time management, planning and organizational skills, including initiative and proactiveness
- Ability to balance multiple tasks simultaneously and transition between projects
- Strong verbal and written communication skills and attention to detail
- Ability to work collaboratively as part of a team as well as independently in an efficient manner
- Solid analytical and problem-solving skills, including the ability to learn new technologies quickly
- Knowledge of coding (e.g., Python) and Automation tools (Power Apps) preferred

**Benefits**
- Be part of large scale infrastructure projects.
- Genuine opportunities for learning and growing in a cross-functional, multi-cultural team.
- A collaborative and supportive work environment where everyone has the chance to make a difference.
- Hybrid working arrangements.
- Enjoy a range of benefits including up to 3 additional days of leave per year, access to a learning platform for personal and professional growth, novated leasing, coaching and wellbeing support through our EAP, and much more

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