Project Support Officer Qngr Project

2 days ago

Brisbane, Australia Hitachi Rail STS Australia Pty Ltd Full time

**Description**

**Hitachi Rail is a fully integrated, global provider of turnkey rail solutions across rolling stock, signalling, operation, service and maintenance, digital technology and turnkey with a presence in 38 countries, across 11 manufacturing sites on three continents and over 12,000 employees. Hitachi Rail is headquartered in London, UK and is ultimately wholly owned by Hitachi Ltd. Our engineering heritage and culture is rooted in Japan, where our first steam and electric locomotives were built in the early 1920s. We continue to deliver the most current Shinkansen for Japan’s railways, and have successfully exported our technology and expertise to multiple rolling stock projects across the globe - from high speed, tram and metro, to driverless technologies for passengers and freight.**

In recent times, our global footprint outside of Japan has been established primarily on organic expansion in the UK. Recent acquisitions in Italy and beyond have cemented our digital growth, which has diversified revenue and added capability in signalling and turnkey in particular. We are ambitious and continue to seek to expand into new key geographies and to deliver new solutions. Drawing on the wider Hitachi Group’s market-leading technology capabilities and R&D, we strive for industry leading innovations able to deliver value for customers and help build sustainable railway systems which benefit wider society.

Hitachi Rail is seeking an experienced Project Administrator to join our team based in Brisbane.

**ACCOUNTABILITIES**:
Accountabilities include but are not limited to the following.
Assisting with the Administrative needs of the Project by:

- Administering projects from award to completion in accordance with Company procedures;
- Assisting in the preparation of external contractual correspondence including variations, quotes and reports;
- Attending client project meetings where required and recording the meeting minutes for the Project Manager;
- Assisting the
- Engineering Team and technical staff as required.

Providing secretarial support to the Project by:

- Co-ordinating and taking minutes for all internal meetings
- distributing and following up actions;
- Providing secretarial support to the senior personnel, including word processing, diary management, filing and production of documentation for outgoing correspondence, tender submissions and presentations;
- Coordinating domestic and overseas travel arrangements i.e. airlines, accommodation, car hire for personnel;
- Maintaining and ordering stationery supplies;
- Receiving, actioning and maintaining confidentiality of all correspondence (both internal and external) for senior personnel;
- Screening telephone calls for senior personnel;
- Liaising with and advising personnel and external customers on matters that concern them in a professional and effective manner.

Manage the Project document processes and materials along with Project Reporting needs by:

- Ensuring project and contractual reporting requirements are delivered on time and in the correct format;
- Holding responsibility for the tracking and transmission of project documents to allow effective record keeping for the project and client, whilst maintaining and up keeping project files;
- Supporting the weekly and monthly Project reporting requirements.

**EDUCATION / QUALIFICATIONS**:
Certificate III or Diploma in administration or office management desirable.

**EXPERIENCE**:
Relevant and industry experience desirable.
MS Office experience highly desirable.

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