Defence Service Administrator

6 days ago

Kings Park, Australia Penske Full time

**Your new opportunity**:
As a **Defence Service Administrator,** you'll play a central role in ensuring the seamless back-end administration for the Defence Team. You'll handle all aspects of administration from ordering & processing Pos to undertaking quality assurance audits. This is an excellent opportunity for someone with a couple of years of admin experience who wants to learn, grow, and develop with a fantastic company.

In this role you will:

- Collate daily time sheets, leave forms and maintain the defence calendar.
- Order & process all purchase orders including reconciling PO to jobs.
- Updating weekly on-site schedules and workshop rotable schedule.
- Manage security passes and defence documentation.
- Track project hours and liaise with branch administrator and project manager regarding monthly job closures.
- Liaise with both workshop and field service leading hands to provide defence programs group with required amendments.
- Compile job folders for upcoming projects and URDEFs (urgent defects) with Inspection Test Plans, JSAs and work instructions.
- Assist with quoting where required.
- Ensure internal filing and archiving is maintained to the highest manner.

**About you**:

- Have 3 or more years of administrative experience with great computer skills.
- Some experience within a customer service environment
- Proficient working knowledge of Microsoft Office Suite, particularly Excel, Word & Outlook.
- Alignment with Penske values of Ownership, Passion, Teamwork, Integrity, and Care.

**Added benefits**:

- More than 20 sites across Australia & New Zealand.
- Flexible work arrangements.
- Penske Power-Up Day - An additional paid day off for all permanent employees.
- Refer a friend and we'll pay you $4,000 for Diesel Technicians, Service and Parts Advisors & $1,000 for all other roles (conditions apply).
- Commitment to career development and progression.
- Commitment to providing the highest levels of safety, technical and leadership training.
- Reward and Recognition Programs.
- Employee Assistance Program.
- Family Friendly benefits.
- Access to discounted travel, health insurance & motor vehicle leasing options.

**About Penske**:
With over 1,300 employees across Australia and New Zealand, **Penske** is an iconic brand in both the business and racing worlds and a Fortune 500 company with a global presence. Operating across some of the most dynamic on and off-highway markets in the country, including road transport, energy solutions, mining, rail, defence and commercial marine and the leading distributor of premium power systems solutions.

**Be ambitious. We are.

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