Defence Service Administrator

18 hours ago

Kings Park, Australia Penske Full time

**Your new opportunity**:
As a **Defence Service Administrator,** you'll play a central role in ensuring the seamless back-end administration for the Defence Team. You'll handle all aspects of administration from ordering & processing Pos to undertaking quality assurance audits. This is an excellent opportunity for someone with a couple of years of admin experience who wants to learn, grow, and develop with a fantastic company.

In this role you will:

- Collate daily time sheets, leave forms and maintain the defence calendar.
- Order & process all purchase orders including reconciling PO to jobs.
- Updating weekly on-site schedules and workshop rotable schedule.
- Manage security passes and defence documentation.
- Track project hours and liaise with branch administrator and project manager regarding monthly job closures.
- Liaise with both workshop and field service leading hands to provide defence programs group with required amendments.
- Compile job folders for upcoming projects and URDEFs (urgent defects) with Inspection Test Plans, JSAs and work instructions.
- Assist with quoting where required.
- Ensure internal filing and archiving is maintained to the highest manner.

**About you**:

- Have 3 or more years of administrative experience with great computer skills.
- Some experience within a customer service environment
- Proficient working knowledge of Microsoft Office Suite, particularly Excel, Word & Outlook.
- Alignment with Penske values of Ownership, Passion, Teamwork, Integrity, and Care.

**Added benefits**:

- More than 20 sites across Australia & New Zealand.
- Flexible work arrangements.
- Penske Power-Up Day - An additional paid day off for all permanent employees.
- Refer a friend and we'll pay you $4,000 for Diesel Technicians, Service and Parts Advisors & $1,000 for all other roles (conditions apply).
- Commitment to career development and progression.
- Commitment to providing the highest levels of safety, technical and leadership training.
- Reward and Recognition Programs.
- Employee Assistance Program.
- Family Friendly benefits.
- Access to discounted travel, health insurance & motor vehicle leasing options.

**About Penske**:
With over 1,300 employees across Australia and New Zealand, **Penske** is an iconic brand in both the business and racing worlds and a Fortune 500 company with a global presence. Operating across some of the most dynamic on and off-highway markets in the country, including road transport, energy solutions, mining, rail, defence and commercial marine and the leading distributor of premium power systems solutions.

**Be ambitious. We are.

  • Field Service Technician

    2 weeks ago

    Kings Park, Australia Penske Full time

    Field Service Technician | Kings Park, NSW **Your New Opportunity**: As one of our **Field Diesel Mechanics**, your work is critical to keep our customers going! Joining the team based in **Kings Park**, but working on **Defence sites**, you'll use your skills to work on premium brands with OEM training and the ability to build both your skills and career!...

  • Defence Industry Pathway Program Traineeship

    12 hours ago

    Albert Park, South Australia PEER Full time $40,000 - $60,000 per year

    PEER, in collaboration with the Commonwealth and Australian Governments, are seeking applications for the intake 4, of the Defence Industry Pathways Program (DIPP).Launch your career in the defence industry and gain Certificate III in Defence Industry Pathways.Commencing on Tuesday the 27th January 2026, This 12 month traineeship offers a unique blend of...

  • Service Administrator

    3 days ago

    Horningsea Park, Australia CEA Full time

    **Posted**: 21/10/2025 **Closing Date**: 21/11/2025 **Job Type**: Permanent - Full Time **Location**: Horningsea Park **Job Category**: Administration **About Us** CEA is the leading distributor for world-renowned capital equipment brands JCB agricultural and construction equipment, Atlas Copco, Ditch Witch and Dynapac. Supplying a diverse range of...

  • Inventory Planner and Procurement Analyst

    5 days ago

    Kings Park, Australia Penske Full time

    **Your New Opportunity**: Are you a strategic thinker with a passion for logistics and procurement? Penske Australia is looking for a talented individual to join our Defence Programmes Group as an Inventory Planner and Procurement Analyst. This role offers a unique opportunity to drive efficiency, optimise inventory management and make a real impact in a...

  • Defence Industry Pathway Program Traineeship

    9 hours ago

    Albert Park SA, Australia Peer Full time $45,000 - $60,000 per year

    PEER, in collaboration with the Commonwealth and Australian Governments, are seeking applications for the intake 4, of the Defence Industry Pathways Program (DIPP).Launch your career in the defence industry and gain Certificate III in Defence Industry Pathways.Commencing on Tuesday the 27th January 2026, This 12 month traineeship offers a unique blend of...

  • Membership Administrator

    6 days ago

    Kings Park, Australia Next Gen Health & Lifestyle Clubs Full time

    This is your opportunity to join the dynamic Next Gen Kings Park team as a Membership Administrator. - Enjoy Club Membership + flexible hours - Career development opportunities **About the Role** - Reporting to the Membership Manager - Responsible for retaining members with every call and contact made - Provide membership administration support and...

  • Defence Industry Pathway Program Traineeship No Experience Required

    13 hours ago

    Albert Park, South Australia PEER Full time $50,000 - $60,000 per year

    PEER, in collaboration with the Commonwealth and Australian Governments, are seeking applications for the intake 4, of the Defence Industry Pathways Program (DIPP).Launch your career in the defence industry and gain Certificate III in Defence Industry Pathways.Commencing on Tuesday the 27th January 2026, This 12 month traineeship offers a unique blend of...

  • Project Officer, Defence and Agriculture

    2 weeks ago

    Regency Park, Australia SA Government -TAFE SA Full time

    **TAFE SA** **Job reference**: 695048 **Location**: 5010 - REGENCY PARK **Job status**: Ongoing **Eligibility**: Open to Everyone - ** Ongoing position**: - ** ASO6 salary range, $98,478 - $104,165 p.a. + super** - Based at TAFE SA Regency Campus** **About TAFE SA** Awarded the Training Provider of the Year at the 2021, 2022 and 2024 SA Training Awards,...

  • Office Administrator

    19 hours ago

    Kings Park, Australia AWR Property Services Pty Ltd Full time

    **AWR Property Services** has been operating in the residential and commercial construction industry for 15 years and specialises in demolition, excavation, remedial work and asbestos removal. We are looking for a hard-working and organised Administrator to help manage our Blacktown office. **Duties include (but are not limited to)**: - Creating invoices,...

  • Service Coordinator Administrative Assistant

    4 days ago

    Dudley Park, Australia Richard Jay Full time

    **We Need Another Member for our Growing Team!** - Full time position Monday to Friday work - Great wages and conditions - negotiable depending on experience - Company Incentives - Fun and rewarding team environment **THE ROLE**: This full-time position will be joining our existing team which provides laundry solutions to our customer Australia wide. The...