Office Administrator

7 days ago

West Melbourne, Australia HAYS Full time

Office Administrator needed in Sunshine

**Your new company**
Our client is a family company that provides construction services such as labour solutions, scaffolders and painting and coating. They are currently looking for an Office Administrator to join their team in Sunshine.

The primary purpose of the Office Administrator is pivotal to ensuring a smooth internal support process across all areas of the business; including but not limited to Reception, Administration and Accounts Payable.

Please have in mind that this is a permanent full time role - office based.

**Your new role**
You will be the first point of contact for all customers and stakeholders. The expectations for this role is to provide administration support, office coordination, and support to the accounts team:
Administration
- General reception duties
- Ensure the Reception and Corporate Office areas are clean and tidy
- Organisation and facilitation of the induction process for corporate new starters
- Arrange and coordinate travel bookings
- Filing and archiving of documents as required

Creditors, Debtors etc.

Maintaining the document Archive Register and ensure an appropriate filing system is in place
- Preparing of letters and documents as required
- Adhoc photocopying, printing, scanning, binding as required

Accounts Payable
- Enter authorised invoices into the Accounting System
- Perform monthly creditor reconciliations and follow up outstanding invoices with Project Manager’s
- Support electronic payment of creditors
- Printing and distribution of invoices
- Answering and fielding calls relating to supplier invoice payment
- Prepare and issue invoices to clients
- Process EFT payments using the EFTPOS terminal
- Return invoices for checking where purchase orders and/or price have not been checked

Hours: 9am to 5pm - 30 minutes lunch break

Parking provided

**What you'll need to succeed**
To succeed in this role, you will need to have:

- Previous experience in similar roles
- Strong ability to coordinate various tasks, manage time and priorities to deadlines
- Ability to work in a fast-paced and constantly changing environment
- Ability to navigate and overcome challenging personalities
- Strong people skills - able to build rapport, negotiate, manage expectations easily
- Approachable friendly manner with a proactive, can-do attitude
- Excellent accuracy and attention to detail
- Strong organisational skills
- Customer-focused, with excellent client service skills
- Flexible, proactive and collaborative approach
- Outstanding communication skills - verbal and written

**What you'll get in return**
Training provided, parking on site, great friendly and positive team culture.

Salary $60k to $65k+ super depending on the level of experience.

**What you need to do now**

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

**LHS 297508** #2731086

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