Administration Officer

**Administration Officer**:
**Job no**: 497343

**Work type**: Permanent Full Time

**Classification**: Band 4 ($68,196 - $72,858 pa)

**Categories**: Administration & Support, Child & Family Services

**Create our future together at the City of Greater Geelong**
At City of Greater Geelong, we are committed to working together for a thriving community. We do this by delivering over 130 services to our rapidly growing population and working hard to protect and improve what it is that makes Greater Geelong on Wadawurrung country such a great place to live, work and study.

We’re going through an exciting period of change that will help us serve our community better. From digital modernisation to the contemporary, sustainable office we’re building in Central Geelong, now more than ever is a great time to join our team at the City of Greater Geelong.

Our Community is made up of diverse people from all walks of life, and it’s important to us that our workforce represents and celebrates this strength.

We encourage great people from all backgrounds to join us. We encourage authenticity, because inclusion makes us stronger.

If you’re excited about working together to create a Clever and Creative Greater Geelong, and joining a workplace where all people can thrive, then hit **apply** - we’d love to meet you

**About the role**
The City’s Family Services department has 2 Full time positions available 1 based out of the Korayn Birralee Child and Family Centre (Corio) and 1 based centrally at Geelong Wurriki Nyal. Both roles will provide high level administration support to the department in an efficient and effective manner with a strong emphasis on customer service. You will respond to queries from the general public, families and staff from across the Department/Organisation, as well as performing a range of administrative duties.

Two Full-time opportunities available.

Key responsibilities include:

- Provide administrative support to Family Services staff including staff located off site eg: City Learning and Care Centre Directors, Kindergarten Teachers and Maternal and Child Health Nurses as required;
- Purchase equipment and other acquisitions in line with budgetary guidelines;
- Assist with processing invoices and purchase orders;
- Take minutes of committee meetings, forums and other community consultation sessions as required;
- Prepare statistical reports, correspondence, agendas, minutes and presentations for the department;
- Attend to telephone and customer service enquiries with a clear, professional manner;
- Coordinate records management systems and where deemed appropriate, create and maintain databases.

**About you**

Essential Experience:

- Several years’ administrative experience;
- Highly developed interpersonal skills, with the ability to influence others to achieve positive outcomes;
- Experience coordinating records management systems (electronic and hard copies), including the creation and maintenance of databases;
- Experience preparing reports, correspondence and presentations;
- Experience in conducting research, including using the Internet and drafting reports and correspondence;
- Current Working with Children Check.

**A career with us**
With flexible working options, our people have choice in how and where they work. Our employees connect with us from across the Greater Geelong region and beyond.

Central Geelong-based City employees are moving to our new Civic Precinct, Wurriki Nyal. Meaning ‘speak and talk together’ in local Wadawurrung language. Wurriki Nyal sets the benchmark for what a sustainable, inclusive and culturally safe workplace can be, including industry leading sustainability standards, a flexible and people-focused design, safe and inclusive spaces and public realm.

We’re committed to supporting better accessibility for our customers and our people. We encourage you to talk to us about any adjustments or additional support you may require during the recruitment process, as well as how this role can be flexible for you.

We offer:

- flexible work arrangements including RDO options in specified work areas
- salary sacrificing and novated lease options
- cultural and ceremonial leave
- study leave
- paid parental leave (16 weeks primary and six weeks secondary) and superannuation payments on all 52 weeks primary parental leave
- IVF, surrogate and miscarriage bereavement leave
- training and career development opportunities
- a healthy and safe environment
- our employee wellbeing program
- corporate membership rates for health insurance
- corporate membership rates at Swim Sport and Leisure facilities

**Applications and Enquiries**
- We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared._

**Advertised**: 21 Se