Purchasing Officer

**Purchasing Officer**

**Intelligence & Cyber International (ICI)**

**Eight Mile Plains, Brisbane**

**The Opportunity**

We are a company on the move and with forecasted growth of L3Harris SASA we are now seeking to hire a **Purchasing Officer** to join our team, reporting to our Supply Chain & Procurement Manager.

**Responsibilities will include**:
**Planning**
- Actively support investigation strategies to expand supply chain to resolve bottlenecks & single points of failure to increase flexibility and agility.
- Proactively identify material, supplier or sub-contractor bottlenecks and support courses of actions to mitigate risks.
- Utilise the ERP tool, Costpoint, and the COGNOS Reporting system in the most efficient and accurate manner using work instructions for the following:

- Raising Purchase Orders in accordance with operational requirements and update and maintain Status of Sent to Suppliers, incl. M-Notes where required
- Receive, review and record that Purchase Order Acknowledgments are provided to Terms requested on the Purchase Order.
- Actively manage Purchase Order due dates and work with suppliers to achieve 100% on time delivery.
- Actively manage past-due Purchase Order lines and expedite as soon as possible.
- Regularly query and update records to maintain integrity and accuracy of data.
- Produce reports as required for purchasing analysis and reporting using Costpoint and COGNOS.
- Ensure that consumables and floor stock items inventory levels are set and maintained in accordance with established Safety Stock levels.
- Actively support other departments in a collaborative manner when required, within Purchasing Officer’s available capacity.
- Establish, build and maintain strong relationships with new and existing suppliers and sub-contractors.
- Actively manage key suppliers through setting up and chairing regular periodic meetings to discuss open orders, quality issues and provide longer term forecasts. This includes taking meeting minutes, distributing it to all stakeholders and driving these to completion.
- Actively participate and provide input to regular Purchasing/Planning Team Meeting.
- Actively participate in negotiations for pricing and long-term discount structures

**Management**
- Day to day management of Purchasing performance with all related actions executed in a timely and professional manner - material delivered on time in full (Supplier OTD metric), on cost and on quality (DMR metric); at all times to ensure material is ordered through approved supplier base and in accordance with Trade Compliance requirements
- Communicate all cost variances and lead-time time variances to the Procurement & Supply Chain Manager in a timely manner.
- Carefully and thoroughly review Purchase Orders (PO) to ensure that all required M-Notes and applicable documents are referenced on the PO, prior to forwarding to suppliers and sub-contractors.

**Reporting**
- Timely reporting of issues, opportunities, potential delays and risks to the Supply Chain/Procurement Manager.
- Actively support all Corporate reporting requirements.
- Actively participate in Stores Stock Take process as role of Counter to align to SOX compliance.
- Contribute to process of Supplier Creations and Supplier Re-evaluations for Class 1 & 2 suppliers.
- Actively manage the completion of sub-contractor Statement of Work (SOW) requests within 1 day.

**Training and Culture**
- Ensure Purchasing and company policies and procedures are followed, with particular reference to ethical standards, Trade Compliance (ITAR/EAR) and Counterfeit Avoidance where applicable when requesting and receiving quotes, and placing Purchase Orders with suppliers.
- Full adherence to approved Secure File Exchange tools when communicating any ITAR/EAR information (Procedure for the Electronic Transfer of ITAR Controlled Technical Data for Procurement Related Reasons - W06-0012) and recording these transfers/transactions.
- Review iQ Help Desk and action any assigned tasks in line with required time frame.

**Essential Requirements**:

- Diploma in Business/Purchasing, Certificate IV in Business Administration or a combination or equivalent experience and/or education/training
- Excellent computer skills, including MS Office Excel and Word, experience using ERP/MRP systems. Experience with CostPoint is desired, but not essential.
- Communicate clearly and concisely to internal and external parties
- Accuracy, thoroughness, persistence and attention to detail
- Project a positive and professional image through in-person and telephone interaction
- Discretion with confidential and/or sensitive information
- Productive Time management
- Ability to, build and maintain strong relationships with internal customers, and external suppliers through respectful negotiation

**About Us**

L3Harris Space and Airborne Systems Australia is a Brisbane based subsidiary of L3Harris and part of our ICI Division. We provide design, manufacture, integratio