Legal Services Co-ordinator

2 days ago

Brisbane, Australia National Heavy Vehicle Regulator Full time

We are looking for a highly motivated and detail-oriented **Legal Services Co-Ordinator** to join our dynamic team and provide efficient, professional, and confidential support to the NHVR’s Legal Services Unit. This role offers a unique opportunity to play a pivotal role in Ensuring the smooth functioning of our legal services unit. The role will be based at NHVR Head Office, Newstead.

**Key Responsibilities**:

- Provide full administrative support to the Legal Services Unit.
- Participating in software testing, and contributing to the development of user guides for case management software
- Manage various registers, including the NHVR’s contracts and memoranda of understanding registers, ensuring they are up to date.
- Coordinate in-house legal training.
- Monitor team mailboxes, assist with recruitment support, and coordinate internal approvals and contract executions.
- Maintain registers of legal instruments and agreements, approved forms, and liaise with stakeholders regarding them.
- Manage competing demands with a proactive attitude, delivering quality results within agreed timelines.
- Provide general administrative assistance, ensuring accuracy and compliance with relevant procedures and timelines.

**Essential Skills and Experience**:

- A minimum of **5 years’ experience** supporting an in-house legal team or law firm practice group.
- Demonstrated ability to manage a range of administrative tasks with mínimal supervision.
- Strong organisational skills, attention to detail, and the ability to manage confidential materials.
- Ability to creatively solve problems and adapt to changing demands.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint), Adobe Acrobat Pro, Visio, and document execution software (e.g., DocuSign).
- Excellent written and verbal communication skills.
- Ability to liaise effectively with both internal and external stakeholders.
- A **Justice of the Peace** qualification is highly regarded but not essential.

**In return, we offer**:

- A supportive hybrid work environment with flexible work from home arrangements.
- A competitive salary package including paid leave over Christmas closure.
- Ongoing training and professional development support
- Access to wellbeing programs including Fitness Passport and discounted health insurance
- Work/life balance, with access to rostered days.
- 14.5% superannuation through a co-contribution scheme
- Access to salary packaging including novated lease

This is a fantastic opportunity for a skilled professional to advance their career in a supportive and collaborative environment. If you are passionate about delivering high-quality legal support and thrive in a fast-paced, dynamic setting, we’d love to hear from you.
- #HIRINGNOW_
- #HIRINGNOW_

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