Ea / Administrative Assistant

2 weeks ago


Canberra, Australia Chandler Macleod Full time

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage a Executive and Administrative Assistant on a contract for 6 months.

**Position Overview**

Under general direction and guidance:

- Provide comprehensive and high-level administrative support to the Executive General Manager, one or more of the General Managers and all staff of the Division.
- Manage complex diaries. Anticipate requirements and initiate the timely provision of material for all meetings and other engagements.
- Arrange and acquit domestic travel and accommodation.
- Screen telephone calls and action as appropriate.
- Arrange meeting venues, video conference bookings and provision of catering as required.
- Records management in accordance with approved processes, including coordinating and tracking responses to correspondence to ensure that all deadlines are met.
- Inputting data into the project management system and assisting with workflow management
- Assisting with management of timekeeping records and reporting
- Simple budgeting and associated reporting responsibilities, including credit card reconciliation and financial management support.
- Provide secretariat support to one or more of the committees the Division reports to.
- Assist with regular financial and operational reporting requirements.
- Represent the company in a professional, fair and courteous manner.
- Undertake other administrative support duties as required.

Selection Criteria:

- Demonstrated experience as an administrative assistant
- Demonstrated experience as an assistant to a senior executive highly desirable.
- A good understanding of the company's role, purpose and objectives (or the ability to attain such knowledge quickly).
- Experience with Microsoft Dynamics, Microsoft Office and iManage


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