Executive Assistant, CEO Office

4 days ago

Melbourne City Centre, Australia Victorian Health Promotion Foundation Full time

**About the role**:
Located within the CEO Office, this exciting and highly impactful full-time position offers a unique opportunity to work closely with the Chief Executive Officer, Chief of Staff, and senior Executives. As a key player in the organisation, you will have the chance to develop and nurture strong relationships across VicHealth and with important external stakeholders-including staff in ministerial offices, government departments, and partner organisations. If you thrive in a dynamic and fast-paced environment, your exceptional organisational and prioritisation skills will be vital in supporting the diverse needs of the CEO Office.

Reporting to the Chief of Staff, you will provide high-level administrative support, expertly manage stakeholder engagement, and drive collaboration across the organisation. This is a fantastic opportunity for a proactive and dedicated professional to make a meaningful contribution at the heart of VicHealth's leadership.

**Key responsibilities**:

- Providing exemplary administrative support for the Chief Executive Officer and CEO Office, including extensive day-to-day calendar and correspondence management.
- Providing advice and coordination support as required, including drafting and distributing agendas, taking minutes, preparing correspondence and supporting day to day communication.
- Providing event and administrative support for other CEO Office priorities.

**About You**:
You are someone who can demonstrate previous experience in a similar Executive Assistant role to a Senior Executive or Chief Executive Officer.
You will have exceptional planning and organising, attention to detail, interpersonal, flexibility and problem-solving skills.
You are able to always represent VicHealth in a professional manner including, when required, at stakeholder events. Some additional out of hours work may be required. A high level of confidentially is required.

**Additional experience**:

- Proven experience working as an Executive Assistant to a senior Executive or Chief Executive Officer
- Managing domestic and international travel arrangements including visas, flights, accommodation and schedules
- Exceptional written and verbal communication skills
- Strong ability to identify, build and manage and maintain stakeholder relationships
- High competency with Microsoft Office, including PowerPoint.

**Perks and benefits**:

- Hybrid-work model
- Bring your dog to work day

**Closing Date**: Tuesday 22 July 2025

**Unit**: CEO Office

**Tenure**: Full time, ongoing

**Classification**: see advertisement

**Remuneration**: see advertisement

**How to apply**:
Please refer to the Position Description to view the experience associated with the position.

You may be required to undertake a Police Check and Working with Children check.
- VicHealth acknowledges the support of the Victorian Government._

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