Emergency Management Assistant Facilities Manager

JLL supports the Whole You, personally and professionally.
Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
**What this opportunity involves**:
The Emergency Management Assistant Facilities Manager will work closely with Emergency Management Facilities Manager and Vendor Manager to develop sound working relationships with key client staff. Manage the day-to-day client activities for the assigned property/facilities. This position will assist the Emergency Management Facilities Manager to deliver the full range of services to the Entities.
**An Overview of the role**:
Managing & Inspiring your teamBuild and maintain an environment that supports teamwork, co-operation and performance excellence within team
Ensure high staff morale, trust and work ethics
Training & Development of team members
Partnering with the Client/Stakeholder(s)This role requires the ability to manage multiple and complex operational matters daily.
Proactively engage stakeholders to ensure that on site client’s expectations are met.
Build and develop effective client / stakeholder relationships across multiple levels of the organisation.
Engage with client / stakeholders to manage conflict and balance between client and firm requirements.
Provision of Emergency Management ServicesManagement of Facilities as designated by the Emergency Management Facilities Manager
Ensure compliance with statutory regulations on fire, health and safety standards.
Recommend continuous quality improvement practices and implement Industry Best Practice operations.
Coordinate with the Specialist Service provide on the planning on upcoming schedule of site training scopes, milk-runs, and site documentation upgrades.
Verification of the contents of documents uploaded to the JLL & Client portals for compliance with AS-3745 and all other related state based regulations and legislation.
Preparedness to ambiguity and solve complex problems effectively.
Review existing operations regularly to reduce costs and improve operational standards
Ensure disaster recovering and business continuity plans are implemented and maintained
Ensuring everyone stays safeThis role has the responsibility and duty of care to work safely, taking reasonable care to protect their own health and safety and that of fellow workers and visitors and to comply with the requirements of the health and safety guidelines, policies and rules.
Report and escalation of WHS near miss/good catches and incidents in accordance with CMO reporting tool and escalation matrix.
Use and maintain a Property & Compliance database.Preparedness to develop a strong understanding of the various property management database systems
Complete, update and maintain applicable web based management information systems, including uploading various property documentation
Ensure all data is held accurately in our systems to allow payment in a timely manner
**Sounds like you? This is what we are looking for**:
A motivated self-starter with a proven track record of successfully delivering best practice and quality to their client. An engaging facilities and people manager who thrives on inspiring and developing their team.
Proactive with a keen eye for detail and the ability to balance multiple priorities. Possess a can do attitude with proven ability to build and maintain relationships.
Min. Bachelor’s degree in facilities management, building, business or 3 years + experience in facilities, property management, or related field
Leadership skills and ability to liaise effectively with all stakeholders to successfully deliver projects
Has experience working in critical environments & facilities
Knowledge of HS&E requirements
Knowledge of vendor management for specialized services
Has an understanding of basic technical aspects of property
**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we con