Administration & Office Support - Building and Construction Industry

13 hours ago

Darling Heights, Australia Soho Bookkeeping Solutions Pty Ltd Full time

Location: Darling Heights, Toowoomba
- Hourly Rate: $30- $40 per hour + Super negotiable dependent upon experience
- Employment Type: Casual Set hours with ability to move to permanent part/time
- Experience: Must have prior building and construction experience.
- Flexible Start Date

**Are you an experienced construction administrator?**
This role is a newly created position within a growing long term building business located in Toowoomba.

**Key Responsibilities**:

- PA Support to a very busy owner
- Assist in driving the smooth coordination of jobs and processes
- Maintain a high level of organization, prioritizing tasks to meet tight deadlines.
- Assist with bookings, scheduling and other items as needed.
- Communication with a range of people including: trades persons, clients, suppliers, employees and owners.
- Sales Support with customer quotes, contracts, follow-ups and general inquiries.
- General Office duties and travel arrangements
- Completing Safe Work Method statements
- Form certification lodgements relating to the building and construction industry
- Scheduling, Tracking and Co-ordination of jobs and consistent communication with clients and staff
- Contracts, variations and other necessary documentation completion
- Knowledge of Xero and Builder Trend and advantage. Buildxact
- All aspects of Microsoft 365 including Outlook, Excel, Word, Teams
- Daily reporting of Activities
- Workplace Health and Safety requirements and/or understanding

**Requirements**:

- Proven experience in a similar role as we are a growing and busy family-owned business.
- Strong time management skills with the ability to prioritize and manage multiple tasks.
- Self-motivated, highly driven individual with the ability to work autonomously in a fast-paced environment.
- Ability to stay focused, adaptable, and detail oriented under pressure
- Building Industry knowledge/experience required
- Attention to detail a necessity
- Workplace Health and Safety legislation knowledge is highly regarded.
- Flexible days and hours are an option
- Minimum starting hours are 10 hours x 2 days per week with room to grow up to 20 hours per week.
- Committed and reliable. You will be integral to this business and therefore reliability and commitment are a must.

**What We Offer**:

- Flexible working arrangements - We value work-life balance
- The ability upon successful probation completion to move to permanent part-time and work part of your job remotely from home
- Family-Owned and Operated - supportive, small team environment. You will matter
- Growing Business - exciting time to come on board and make the position your own as we expand
- Professional but relaxed work culture.
- Competitive hourly rate dependent upon experience
- Flexible Start Date

To Apply: Please send through your resume and a cover letter, telling us a little bit about yourself, your industry experience and why you would be a good fit for this role.

**Job Types**: Part-time, Casual

Pay: $30.00 - $40.00 per hour

Expected hours: 10 - 20 per week

**Benefits**:

- Work from home

Schedule:

- No weekends

**Experience**:

- Building and construction: 2 years (required)

Work Authorisation:

- Australia (required)

Work Location: In person

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