Events and Operations Assistant

**Position Details**
- **Job Types**: Casual, Part Time, and to progress to Full Time if suitable
- **Pay Range**: $25.00 - $30.00 per hour (based on experience)
- **Expected Hours**: 25-40 hours per week
- **Work Location**: Lane Cove & Centennial Park, NSW (In-person) + other venues as per event requirments
- **Schedule**: ideally Monday & Friday (Can be flexible with weekdays)
- **Weekend availability is essential** (typically Saturdays and/or Sundays for classes)

**About BBQ School**
BBQ School is a national cooking school and events company headquartered in Lane Cove, Sydney, delivering premium BBQ and culinary experiences across Sydney, Brisbane, Melbourne, Canberra, Perth and the Hunter Valley. Our mission is to create fun, engaging, and hands-on events that bring people together through food — while also delivering impact for our valued brand partners.

We are seeking a motivated and highly organised **Event & Operations Assistant** to join our vibrant, fast-paced team. This hybrid role combines **operational coordination, event support, and marketing**, making it ideal for someone who enjoys variety and thrives in a hands-on, people-focused environment.

**The Role**

As the **Event & Operations Assistant**, you will support the daily operational functions of the business, assist in delivering memorable events, and provide hands-on assistance in our weekend public classes as a kitchen hand and event support team member.

The role requires a proactive, detail-oriented professional who can balance office coordination during the week with practical hospitality/event support on weekends/ weekdays. Availability across weekdays and weekends is essential.

**Key Responsibilities**

**1. Operations & Administration**
- Manage public class bookings; monitor attendance and ensure optimal capacities
- Respond to customer enquiries, dietary notes, and rebooking requests
- Liaise with venues, suppliers, and partners; assist with catering quotes and escalate leads where relevant
- Coordinate internal communications, including staff rosters and event schedules
- Maintain weekly inventory of aprons, Chef Kits, and retail stock; support reporting and restocking processes
- Keep office and warehouse spaces clean, organised, and event-prep ready
- Support post-event administration, e.g., Compiling sales and feedback reports, follow-ups with customers and replenishing kits and managing stock

**2. Class & Event Coordination**
- Prepare and dispatch materials such as aprons, run sheets, feedback forms, and sponsor collateral
- Assist with POS setup and monitoring at venues (Square, Rezdy)
- Liaise with venue partners regarding availability, access, layouts, and guest logistics
- Source staff and coordinate stock for upcoming classes and events
- Distribute weekly run sheets and class briefs to the broader team
- Provide regular updates on session logistics, stock levels, and feedback

**3. Event Support & Kitchen Hand Duties** _(Primarily weekends & some weekdays)_
- Assist with setup, guest check-in, and on-site support at public and private events
- Provide back-of-house assistance: prep, plating, cleaning, and resetting between classes
- Work closely with chefs and facilitators to ensure a smooth, high-quality experience
- Capture photos/videos during sessions for internal and marketing use
- Support post-event stock checks and venue restocking as required

**4. Marketing & Content Support**
- Assist with capturing content during classes, events, and team shooting days
- Help with content scheduling, basic community engagement, and occasional admin
- Gain exposure to campaign planning, branded activations, and partnership events
- Previous experience in operations, events, hospitality, marketing, or a similar hands-on administrative role
- Studies in Event Management, Hospitality, Marketing, or Business preferred
- (Recent graduates or students with practical experience are encouraged to apply)_
- Comfortable assisting with content shoots, social media planning, and marketing support tasks
- Strong organisational and time management skills — able to prioritise and multitask effectively
- Tech-savvy and confident using tools such as Rezdy, Square, Google Workspace, Canva, Excel and Social Media Channels like Instagram, TikTok and Facebook
- Friendly, team-oriented, and a strong communicator with excellent attention to detail
- Comfortable working independently and collaboratively across multiple stakeholders
- Physically capable of supporting event setup (e.g. lifting supplies, kitchen assistance)
- Available for weekend work (essential)
- Full Driver’s Licence preferred

**The Perks**
- Join a growing and dynamic team with national reach and a strong community feel
- Be part of a brand that celebrates food, people, and shared experiences
- Gain exposure to both operational coordination and creative campaign support
- Room to grow into other areas of the business, including events or brand partnerships

**Ready to j