Receptionist

2 weeks ago

Mulgrave, Australia ADP Full time

**Position Title**: Receptionist

**Reporting Line**: Facilities & Procurement Manager

**Key Responsibilities**:

- Operation of telephone switchboard; answer incoming calls, assist with general enquiries, and transfer calls to the appropriate department or associate.
- Greet and assist ADP visitors on entering ADP's premises
- Maintain visitor register, monitor visitor access, and maintain security awareness
- Maintain knowledge of associates joining and leaving the organisation
- Provide general administrative support as requested
- Coordinate incoming and outgoing mail, deliveries from couriers and maintain postage records
- Maintain up to date Reception Relief Roster ensuring adequate coverage during ADP core business hours.
- Coordinate catering and cleaners as required for ADP meetings and events
- Maintain Reception area, manage kitchen supplies, stationery, paper for printers and PPE stock levels and reorder as required
- Support Branch Managers for all reception and telephony matters including stationery orders.
- Monitor levels of shredding and recycling bins and coordinate vendors to empty them as required
- Support in the delivery of office induction for new associates including support in producing associates photo ID
- Delivery of WHS sessions to associates
- Fire Warden and First Aid representative
- Maintain list of First Aiders and Fire Wardens
- Support in the delivery of induction for approved contractors
- Maintain contractor register and assist with any queries in the absence of the Facilities & Procurement Manager
- Provide support to the Facilities & Procurement Manager as required
- Provide support and back up to the Lead Receptionist as required
- Maintain Facilities work orders

**Experience**:

- Experience working in a global organisation is advantageous
- Demonstrated excellent phone standards and prompt issue resolution
- Sound knowledge of administrative procedures MS Office
- Proficient (Word, Outlook, Excel)
- Demonstrated understanding of Front Desk principles
- Relevant exposure to customer service principles and practices
- Proven ability to work under pressure, managing time constraints and various stakeholder requests
- Strong attention to detail

**Certifications / Qualifications**:

- N/A

**Skills**:

- Stakeholder Management
- Professional telephone manner
- Organised and detail oriented
- Excellent verbal and written communication skills
- Customer focused
- Results accountability
- Process Improvement
- Positive intention and effort

**Key Stakeholders**:

- ADP Associates
- Existing and Prospective Clients
- Suppliers

**Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP**: ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP’s operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.

  • Receptionist

    4 days ago

    Mulgrave, Australia ADP Full time

    **Position Title**: Receptionist **Reporting Line**: Facilities & Procurement Manager **Key Responsibilities**: - Operation of telephone switchboard; answer incoming calls, assist with general enquiries, and transfer calls to the appropriate department or associate. - Greet and assist ADP visitors on entering ADP's premises - Maintain visitor register,...

  • Receptionist

    2 days ago

    Mulgrave, Australia ADP Full time

    **Position Title**: Receptionist **Reporting Line**: Facilities & Procurement Manager **Key Responsibilities**: - Operation of telephone switchboard; answer incoming calls, assist with general enquiries, and transfer calls to the appropriate department or associate. - Greet and assist ADP visitors on entering ADP's premises - Maintain visitor register,...

  • Medical Receptionist

    1 week ago

    Mulgrave, Australia Chroma Dermatology Full time

    **An exciting opportunity has opened at Chroma Dermatology (as one of our beloved receptionist embarks on her nursing career!). We are seeking a medical receptionist (bonus points if you're multilingual) with a genuine passion for customer service, patient care and thrives in a**fast paced and busy** **environment!** We value an efficient, friendly and...

  • Medical Receptionist

    2 weeks ago

    Mulgrave, Australia Chroma Dermatology Full time

    **An exciting opportunity has opened at Chroma Dermatology (as one of our beloved receptionist embarks on her nursing career!). We are seeking a medical receptionist (bonus points if you're multilingual) with a genuine passion for customer service, patient care and thrives in a fast paced and busy** **environment!** We value an efficient, friendly and...

  • Dental Assistant/receptionist

    2 weeks ago

    Mulgrave, Australia Ong Dental Full time

    No experience needed as full training will be provided We are a busy dental practice in Mulgrave, looking for a hard working dental assistant/receptionist to join our team You will required to assist the dentist in various dental procedures as well as receptionist work which includes answering phone calls, billings, invoicing. We are looking for someone...

  • Dental Receptionist

    2 weeks ago

    Mulgrave, Australia Ong Dental Full time

    Dental Receptionist required for a busy dental practice in Mulgrave. This is a perfect opportunity for anyone wanting to start a great career in the dental industry. We are looking for someone who is friendly, hard working, reliable and has a genuine interest and care for people. Must have great communication and organisation skills. Initially starting as...

  • Receptionist

    2 days ago

    Mulgrave, Australia Penfold Motors Burwood Full time

    The Penfold Motor Group is a very proudly Australian owned business with multiple franchises including Audi, Mazda, Volkswagen, Hyundai, Suzuki and Isuzu Ute. Our company of 300+ valued employees across various sites is built on a solid foundation of extensive market knowledge, superior customer service and industry-leading expertise, and our people are...

  • Entry Level Receptionist

    24 hours ago

    Mulgrave, Australia Sharp & Carter Full time

    Great opportunity to kick start your career - $50,000 + Super | Permanent role - Fast Career progression and dynamic team **About the role** Are you ready to take on a new challenge in a **fun **and **attention to detail**, and be excited to come to work each day to help the success of the team. **Responsibilities** Sitting in an inclusive team of...

  • Receptionist

    7 days ago

    Mulgrave, Australia City FM Australia Full time

    City FM Australia (City) provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful and sustainable outcomes, on time and on budget for our partners. THE OPPORTUNITY Are you a front-office superstar who is results focused and can pick up new tasks quickly? Do you have good communication and love working in a...

  • Receptionist / Adminastratior

    2 days ago

    Mulgrave, Australia FourQuarters Full time

    Temporary role (3 to 6 month contract) - Based in Melbourne South East suburbs - Immediate start, Hybrid hours **About the organization** Australian Owned innovative manufacturing company delivering high end quality. **About the role** As a motivated and friendly Receptionist & Administrator, you will be the first point of contact for customers, helping...