Event Operations Executive

6 days ago

Southbank, Australia Beacon Events Full time

**Location**:Melbourne, 5 days a week in the office

**The Company**:
For over twenty years, we have been a beacon of inspiration, innovation and thought leadership, helping businesses chart their course to success with our insightful and industry focused events. As an independent events company, Beacon’s expertise lies in producing first class international events that meet the challenges facing businesses today. From Mining, Natural Resources and Commodities, Finance & Investment, Technology, eCommerce and Gaming events, our goal is to provide the perfect platform where senior executives, professional and industry leaders come together to gain critical market intelligence, network and do business around the globe, both virtually and in person.

**The Opportunity**:
**Responsibilities**:

- Work closely with the Event Operations Manager to develop event timelines and resource plans.
- Assist in the planning and execution of all aspects of events, including venue selection, vendor management, logistics, and on-site coordination.
- Coordinate with internal teams and external vendors to ensure all event requirements are met on time and within budget.
- Assist in the negotiation of contracts and agreements with vendors, and service providers.
- Conduct site visits and inspections to evaluate venue suitability and address any logístical challenges.
- Assisting with Marketing on preparing event-related materials, including invitations, agendas, graphics, and signage.
- Update sponsors and exhibitors’ data on database, share drive and website.
- Assist in the recruitment, training, and supervision of event staff and volunteers.
- Serve as a primary point of contact for event attendees, exhibitors, sponsors, vendors, and stakeholders, addressing inquiries and troubleshooting issues as they arise.
- Maintain accurate records and documentation related to event logistics, expenses, and participant feedback.
- Contribute to post-event evaluations and analysis, identifying areas for improvement and implementing lessons learned for future events.

**Skills and Experience**:

- Educated to degree level (or similar professional qualification) - bachelor’s degree in hospitality management, Event Planning, Business Administration, or related field preferred.
- Previous experience (2 years) in event planning, operations, or hospitality management.
- Excellent interpersonal and communication skills, with the ability to interact effectively with diverse stakeholders.
- Able to work efficiently under pressure and deadlines
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Flexibility to work evenings, weekends, and holidays as required by event schedules.
- Logical thinking, a team player, self
- motivated, mature, pleasant and proactive
- Proficiency in MS Word, Excel & PowerPoint

**Salary**: $60,000.00 - $70,000.00 per year

Schedule:

- Monday to Friday

Work Authorisation:

- Australia (required)

Ability to Commute:

- Southbank, VIC 3006 (required)

Work Location: In person

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