Project Administrator

6 days ago

Stapylton, Australia Ventia Pty Limited Full time

Project Administrator

**Date**:18 Jul 2025

**Location**:Stapylton, QLD, AU, 4207

**Company**:Ventia

**Ventia is looking for a detail-orientated and proactive Project Administrator (Finance) to join their Transport Finance team. This is a pivotal role supporting large scale infrastructure projects by managing financial operations and subcontractor relationships. You will work closely with engineers, supervisors and commercial teams to ensure smooth financial administration across the contract.**

**What’s on Offer**
- Good salary, career stability, learning and progression opportunities within Ventia
- Flexibility (start and finish times to accommodate personal commitments and work life balance)
- Hybrid - Stapylton depot with parking on site and 1-day WFH
- Supportive, inclusive team who like to have a fun work environment
- Access to a variety of Health and Wellness initiatives - including the EAP, Ventia's Healthy Minds program and Healthy Bodies program

**Key Responsibilities**
This is a diverse and fast paced role, where you will need to be initiative-taking with strong determination to deliver outcomes. You will travel to local project sites and engage with the field crews to ensure you have a thorough knowledge of the project and requirements.
- Subcontractor management - handle monthly claims, resolve payment issues and maintain vendor relationships
- Month end consolidation - prepare accruals, reconcile claims and allocate costs accurately
- Accounts payable and receivable - process invoices, manage claims and ensure timely payments
- Payroll support - assist with payroll processing and cost/sell rate systems
- General administration - maintain documentation, manage mailboxes and support procurement processes

**Required Skills and Experience**
- Experience in project finance, construction or transport sectors
- Strong understanding of accruals, procurement systems and subcontractor management
- Proficiency in SAP (highly regarded), Microsoft Excel and Office 365
- Excellent time management, communication and ability to work autonomously
- An adaptive learner with a collaborative mindset
- You must have full working rights to apply.

**About Ventia**
Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.

**Diversity**
Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGTBQI+, Women, Veterans and spouses and people with disabilities.

**How to Apply**
- Position Reference Number: 163533

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