Paediatric Admin Assistant/outpatient Admin

2 weeks ago

Frankston, Australia Peninsula Health Full time

**Immerse yourself in an inclusive, diverse and supportive culture**:

- **Frankston, Mornington Peninsula & surrounding locations**:

- **Salary Packaging
**Who We Are and What We Stand For**

Peninsula Health is the major metropolitan health service caring for a community of 300,000 people. Our Vision is to provide exceptional health and community care. To realise this vision we need people who strive for a sense of achievement, take an interest in their individual growth, enjoy innovation and looking for ways to improve and have a passion for communicating and connecting with others.

In representing Peninsula Health, we expect all employees and volunteers to reflect our values:
**Be the Best, Be a Role Model, Be Open and Honest, Be Compassionate and Respectful and Be Collaborative.** We are One Peninsula Health.

**What You Will Be Doing**

The Administration Assistant for Child and Adolescent Health provides high level personal administrative support to the Clinical Director for Paediatrics.

Duties include but not limited to
- Provide rosters, roster timetables and distribute these to Senior Medical Staff, Registrars, HMO’s and Medical Students
- Provide clerical administration for all of the above, including up to date databases of contacts, provider numbers, appraisals, mandatory training, working with children checks.
- Fill vacant shifts on all Rosters
- Communication with Medical Workforce and all departments regarding recruitment
- Assist in education, planning and communication with external sources
- Follow up of assessments of medical students, communication with Monash University staff
- Outpatient clinic appointments and bookings
- Outpatient clinic Reception cover, working across all sites
- Assist with the processes of the appointment of new medical staff.
- Collect and process timesheets for all staff, in a timely and professional manner.

**What You Need**

We anticipate you will have:

- Sound understanding of Word and Excel programs
- Experience creating and management of rosters
- Experience with Peninsula Health Hospital Systems e.g. iPM, EMR, DMR, BEIMS, e-recruit
- Experience management of Corporate calendars
- Experience creating virtual meetings e.g. Microsoft teams, Web Ex
- Experience with medical staff time sheet and payroll enquiries

**What Next**

If you experience any issues signing in or registering, please feel welcome to contact us - the People, Experience & Performance Team on (03) 9784 2700.

**Additional Requirements**

This role must be fully vaccinated for Covid-19 and meet the requirements of the Peninsula Health immunisation policy.

**Join Peninsula Health and help us to deliver safe, personal, effective & connected care to every person, every time. **Selection Criteria Essential: Do you have a sound understanding of Word and Excel programs?

Essential: Do you have experience management of Corporate calendars?

Essential: Do you have experience creating virtual meetings e.g. Microsoft teams, Web Ex?

Desirable: Do you have previous executive administrative experience?

Desirable: Do you have experience with Peninsula Health Hospital Systems e.g. iPM, EMR, DMR, BEIMS, e-recruit?

Desirable: Do you have experience with Outpatient clinic bookings and managing reception?

Desirable: Do you have experience with medical staff time sheet and payroll enquiries?

Desirable: Do you have experience creating and management of rosters?

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