Executive and Administration Assistant

**All Orbits, All Planets - Join us on our journey**

Gilmour Space is the leading Australian rocket company, pioneering next-generation hybrid propulsion technologies for small satellite launch vehicles.

Want to build rockets on the Gold Coast? We’re recruiting a Structures Technician to work on our rockets for the Afternoon Shift 1:30-9:30pm.

**Why you should join our mission**:
You will be joining a team that is working together to achieve the unimaginable for human access to space. You will be encouraged to reach your highest potential through continuous learning and embracing change. This role also offers:

- Unique opportunity to join a rocket company based on the Gold Coast, Australia
- Experience the buzz of working and contributing towards a rocket launch
- Join the team now to be onboard in time for our launch date
- Work in a passionate, vibrant and welcoming team that’s driven by its culture that emphasizes safety and conducts initiatives such as team BBQs
- Expand your skills and knowledge into the innovative aerospace industry
- Easy access from the M1

**How you will contribute to our mission in getting Australia to space**:
The below is designed to give you an idea of the role you will play. There will be many more exciting and innovative things to do.
- Greet visitors on site, sign them in and direct them as appropriate, shared responsibility with CEO’s EA.
- Provide personal administrative support and assistance to the Executive, Directors and wider Gilmour team.
- To read, evaluate, record, amend and disseminate documentation, as instructed
- Work closely with the CEO’s EA to provide administrative support to the Executive team.
- Provide back up support to the CEO’s EA of incoming calls to the company.
- Manage &/or monitor of Executive calendars, organise, schedule meetings and appointments, including meeting room bookings as requested.
- Book international and domestic travel in line with Gilmour Space Travel Policy for the Directors.
- Prepare &/or assist in the preparation of sales kits, liaising with marketing for the Sales team.
- Prepare and edit correspondence, communications, presentations, and other documents as required
- Maintain an organised filing system of paper and electronic documents
- Conduct research, collect and analyse data to prepare reports and documents
- Arrange and co-ordinate meetings and corporate events (both internal and external)
- Involvement in meetings and taking of minutes as required
- Co-ordinate project-based work as required
- Perform general administration duties, ensuring detail is accurate, presented in required format and delivered in relevant timeframes
- Order and stock stationery & snack cupboards as required, shared responsibility with CEO’s EA.
- To help maintain company culture, a clean office and be a team player.
- Develop and sustain a level of professionalism among staff and clientele
- Other duties as requested by Management

**Skills and Experience**:
Mandatory Qualifications, Skills and Experience:

- 2 years experience. Possibility of entry level with the right attitude.
- Proficient in Microsoft Office suite, SharePoint and Adobe.
- Must be capable of obtaining and clearing a NV Level 1 Security Clearance

**Desired Qualifications, Skills and Experience**

**_ We recognise you may not meet all of the below, but don’t let that deter you. We are always looking for hard workers to join our team, so what are you waiting for? Let’s send Australia to space_**
- Go getter and team player
- Excellent written and oral communication skills.
- Effective time management and prioritisation skills.
- Basic Information Technology skills with the ability to problem solve related issues.
- Proven versatility.
- A high level of initiative and ability to learn quickly.
- Knowledge of office management systems and procedures.
- Strong organisational and interpersonal skills.
- Ability to work under pressure.
- Ability to work autonomously and as part of a team.
- Self-motivated and results orientated.

**How to Apply**:

- Gilmour Space Technologies is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members._