Executive Assistant

2 days ago

Henderson, Australia BAE Systems Full time

All Systems GO Perform purposeful work of national significance
- Enjoy flexibility, engaging work and a culture that embraces diversity and open-mindedness

At BAE Systems we are all systems go as we continue to drive innovation and seek passionate and talented people to join our business. We currently have an exciting opportunity for a permanent full time Executive Assistant within our Maritime Program business based in Henderson, WA.

**What this opportunity will mean for you**:

- Purposeful work where your efforts are recognized in an environment where you can thrive
- Joining an organisation that is passionate about developing some of the most impressive careers in the world
- Industry-leading flexibility options to unlock the talent and diversity of every individual
- Unique opportunities to contribute to programs of national significance whilst growing your skills
- A strong safety culture, inclusive teams and work to be proud of, underpinned by a compelling set of values

**Your new role**:
Accountable to the Head of Operations and supporting the wider leadership team, as an Executive Assistant you predominantly be responsible for the provision of confidential and effective administrative support whilst coordinating office activities.

**Core activities include**:

- Dairy management and schedule mangement including meetings and appointments
- Call management and responding to inquiries and provide information on the products, services or activities of the organisation and provide appropriate responses
- Arrange and support events, visitors and meetings
- Accurately take minutes, record actions and agendas from meetings and submit them in a timely manner
- Manage forward planning to provide relevant preparation material/pre-brief for meetings as required
- Arrange all travel and accommodation requirements including itineraries
- Organise expense claims, invoices, and accounts in addition to reconciling credit card aquittals
- Develop sound knowledge of Company policies and standards
- Produce accurate professionally typed and presented documents, reports, bids, contracts, manuals, presentation slides and correspondence
- Process incoming and outgoing mail, files correspondence and maintain confidential records
- Develop appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of work for the team
- General office duties including inbound and outbound mail, stationary and other activities to keep the office running

Please be aware that pursuant to different State government health directions, vaccination mandates regarding your ability to attend our Company sites may be applicable. Please be prepared to discuss your vaccination status with our recruiters as part of the recruitment process.
We are a 2021 Circle Back Initiative Employer - we commit to respond to every applicant.
Our culture
We are committed to building a diverse and inclusive environment where our people can thrive. For us that means ensuring that the voices and talents of our employees are valued and that everyone has a sense of belonging. We do not tolerate discrimination because of differences, such as age, ability, ethnicity, gender, gender identity or expression, religion, or sexual orientation.
If you would like to know more information about how we are supporting our employees, you can view our policies and initiatives via this link.

  • Valve Supervisor

    2 weeks ago

    Henderson, Australia Enermech Full time

    Competitive salary on offer - Permanent Opportunity with immediate start - Opportunity for growth in a thriving business **The role**: To provide supervision in all aspects of installation, services & maintenance of all types of valves, including scoping and quoting, material sourcing, compliance with client procedures, drafting of reports, certifications...

  • Project Coordinator

    2 weeks ago

    Henderson, Australia ASC Pty Ltd Full time

    ASC is Australia’s submarine company. We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We have also been selected by the Australian Government to sustain and jointly build the nation’s nuclear-powered submarines - the largest and most...

  • Shutdown Coordinator

    2 days ago

    Henderson, Australia Mammoet Full time

    SUMMARY OF THE ROLE: We are seeking a highly skilled and experienced Shutdown Coordinator to join our dynamic team. In this critical role, you will be responsible for developing maintenance planning strategies, and scheduling, coordinating, and monitoring the maintenance of all equipment during planned Client shutdowns. Your expertise will ensure our...

  • Manufacturing Manager

    4 days ago

    Henderson, Australia Striker Australia Full time

    Due to continued success, we are now looking to expand our team and are on the hunt for an exceptional leader to head up manufacturing and fulfil the position of Manufacturing Manager. This newly created, full time permanent position based in Henderson, will report to the Chief Executive Officer and assist with implementing short, medium - and long-term...

  • Procurement Manager

    1 week ago

    Henderson, Australia Cullys Full time

    **PRIMARY JOB ROLE / FUNCTION**: The Procurement Manager shall be responsible for maintaining all plant and equipment, stock and job related purchases, stores and inventory related activities in all facets of the organisation. Institute innovative policies to save the company money and improve our product quality. Focusing on local spend and improving...

  • Supply and Logistics Manager

    2 weeks ago

    Henderson, Australia Cullys Full time

    **PRIMARY JOB ROLE / FUNCTION**: The Supply and Logistics Manager shall be responsible for maintaining all plant and equipment, stock and job related purchases, stores and inventory related activities in all facets of the organisation. Institute innovative policies to save the company money and improve our product quality. Focusing on local spend and...

  • Facilities Coordinator

    4 days ago

    Henderson, Australia BGIS Full time

    **Job Title**:Facilities Coordinator **Location**:Henderson, WA **Employment Type**:Full Time **About the Role**: We are seeking an organised and proactive Facilities Coordinator to join our team in Henderson, WA. In this role, you will be key to ensuring our facilities operate smoothly, supporting day-to-day operations and coordinating maintenance...

  • Fleet Coorindator

    4 days ago

    Henderson, Australia Mammoet Full time

    **SUMMARY OF THE ROLE** - ** Fleet Coordinator** to join our Mammoet Australia Team - Monday to Friday office based role - Working at our Henderson, Perth Office Are you able to bring clarity to complex situations and meet customer expectations? In a Crane Fleet Controller role at Mammoet, you’ll have responsibility for ensuring there is a practical,...

  • Aps 5 - Visits Coordinator

    2 days ago

    Henderson, Australia Australian Government Department of Defence Full time

    $78,143 - $83,700 (plus Super) - Henderson - WA **The Role** The Visits Coordinator will be required to work in a complex operating environment as part of the NCB which is headquartered in Adelaide. The position supports the implementation and delivery of continuous shipbuilding and will be an integral part of the Operations team within NCB. - Assist with...

  • Planner

    2 days ago

    Henderson, Australia Mammoet Full time

    SUMMARY OF THE ROLE: - **Work Force Planner** to join our Work Force Planning team - ** 8x6** Local roster - Working at our **Jakovich Office in Henderson**, Perth Are you able to bring clarity to complex situations and meet customer expectations? In a planner role at Mammoet, you’ll have responsibility for ensuring there is a practical, organized method...