Aps 4 - Information and Records Management Officer

3 days ago

Garden Island, Australia Australian Government Department of Defence Full time

$71,207 - $77,739 (plus Super)
- Garden Island - NSW

**The Role**
The Auxiliary Oiler Replenishment and Commercial Auxiliary Systems Program Office (AORCASPO) is seeking a professional, highly motivated and experienced Information and Records Management Officer (IRMO).

The IRMO is responsible for ensuring the AORCASPO meets its records and information management obligations, and carries out information support related functions within the program office, including compliance management of the records and knowledge-share platforms. The role will entail assisting and performing moderately complex tasks and activities that support the delivery of procedural, operational, administrative and business support activities.

Some of the key duties of this fun role are:

- Coordinate the day-to-day records management of the AORCASPO, including maintaining and updating control records to ensure compliance with the Archives Act 1983, Defence policies and guidance.
- Accountable to deliver records and information induction training to new starters, refresher training for internal staff, and ongoing educational best-practice tips/advice.
- Develop and implement procedural, administrative, and business support documentation.
- Manage the AORCASPO Workgroup within the Objective records management system, ensuring correct capture and management of record metadata.
- Manage security classified information in accordance with Defence requirements.
- Provide advice and guidance to stakeholders in relation to the life cycle of information and records management activities.
- Review records management policies, procedures and practices to achieve continuous improvement.
- Collect and analyse data and information and provide assistance in the preparation of briefs, corporate reports and other correspondence.

**About our Team**
The AORCASPO is part of the Major Surface Ships Branch within Maritime Sustainment Division, under NSSG. We are a diverse workforce which includes Australian Defence Force personnel, Australian Public Servants and Defence Industry Partners.

The AORCASPO sustains a range of maritime capability, from the new replenishment oilers (AORs) to auxiliary commercial vessels. The AOR HMA Ships Supply & Stalwart carry fuel, dry cargo, water, food, ammunition, equipment and spare parts in operational support for the deployed naval or combat forces operating far from the port on the high seas. In addition to replenishment, the ships can be used to combat against environmental pollution at sea, provide logistics support for the armed forces, and to support humanitarian operations and relief operations following a natural disaster.

The auxiliary commercial vessels include maritime aviation and navigation training vessels, a border force protection cutter, as well as submarine search and rescue capabilities.

You will have demonstrated experience in records compliance management, be a team player and a real ‘people person’ that loves engaging with staff, providing records advice, and training staff on records management practices. You are a listener, and your excellent interpersonal, negotiation and verbal communication skills will be required to regularly liaise and coordinate with a broad range of stakeholders, including executives, contractors, APS and ADF members, as well as delivering regular information induction and one-one-one/refresher training to internal staff.

You will be comfortable and confident taking ownership of outcomes and leading tasks to completion and success.

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