Office Coordinator

5 days ago

Toowoomba, Australia Level Group ANZ Full time

**Join Our Growing Team - Be the Backbone of Our Operations**

Are you organised, proactive, and love keeping things running like clockwork? Do you enjoy being part of a supportive team where your contribution really matters? Then we’d love to hear from you

**What’s In It for You**:

- Be part of a genuinely supportive, family-run business where your work is appreciated.
- Variety in your day - no two days are the same, and you’ll never be bored
- Friendly, down-to-earth team that works hard and has fun doing it.
- Work-life balance matters to us - we respect your time and value flexibility.
- Opportunities to learn new systems and grow, including training in Simpro and more.

This is no ordinary desk job - you’ll be at the heart of everything, ensuring our office runs smoothly, our customers are looked after, and our team is supported. Your day-to-day will include:
**What You’ll Be Doing**:
**Customer Service & Admin**:

- Responding to customer enquiries (within 24 hours - you’re on it)
- Following up with clients for reviews and feedback
- Keeping records, compliance docs and the office tidy and organised
- Helping out with scheduling and tracking job progress

**Team & Job Support**:

- Liaising with our tradies to keep jobs on track
- Checking job cards, daily schedules and payroll prep
- Making sure job info is accurate and complete in Simpro
- Liaise with Owners and management on a daily or as-required basis.

**Inventory & Suppliers**:

- Coordinating restocks for vehicles and warehouse
- Processing purchase orders and reconciling invoices
- Managing stocktakes and general inventory control

**Compliance & Operations**:

- Filing certifications, insurance and licences
- Keeping customer asset registers up to date
- Supporting general compliance and admin tasks

**Cross-Training & Teamwork**:

- Backing up your teammates when needed
- Learning all the ropes across the admin space
- Training in Simpro and using digital systems like Google Drive

**Benefits**

**Why You’ll Love It Here**:

- We’re not just a team - we’re a family
- You’ll be valued and supported every step of the way
- We believe in work-life balance and open communication
- No two days are the same - and we like it that way

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