Office Administrator/receptionist

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge - big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post —

Global Logistics provides sophisticated supply chain solutions, from end-to-end or part solutions, warehousing and distribution to dedicated transport solutions, across the globe and to some of the most remote corners of the world.

Government & Defence provides specialised logistics expertise, including relocation services. We work with clients at all levels of government to deliver an extremely diverse range of logistics solutions - from the distribution of healthcare products, managing the relocation of their employees, delivering fleets of government vehicles, through to helicopter rescue services.

Office Administrator/Receptionist - Brisbane, QLD

The Opportunity

The role of the Office Administrator/Receptionist is to provide timely administrative support to ensure the smooth running of the office/site, by maintaining and supporting the functions that are critical to supporting day to day business requirements. This role will also be supporting Portfolios and Business Units as directed, tasks may vary from basic administration including quality documentation controls, site audits and inspections along with collating reports and presentations.

As the Office Administrator/Receptionist, you will:
- Creating Purchase Orders, Sales Orders and setting up new vendors in SAP.- Supporting the HSSEQ central team as required with a variety of tasks such document preparation as well as ad hoc requests.- Perform reception duties, maintain mailing & telephone lists.- Responsible for organising functions and general meeting set-up and support; including arranging follow up calls, maintaining office space schedules, securing catering and supplies.- General administration support for Business Units as required.

About You

To be successful in this role, you will have:
- Broad experience providing high-level administrative support for multiple personnel, including senior management.- 2+ years’ experience in a corporate-level office as an administrator.- Customer service orientation.- Excellent inter-personal skills with the capacity to build strong team relationships, work effectively in a team environment, and initiate process improvements where required.- Able to personally manage work demands.- Systems experience in Excel & SAP highly advantageous

What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.